Position: Senior Company Secretarial AdministratorLocation: Dublin, Ireland - HybridAbout UsThe Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.What is it like to work here?We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.The OpportunityWe are looking for a Senior Admin – Company Secretary to join our Company Secretary Team as part of our financial services business in Dublin.As part of the global expansion of the Maples Group’s financial services offering, our Dublin office opened its doors in 2008. Located in the city centre, a commitment to service excellence and investment in our people quickly established Dublin as a regional hub where our 200+ teammates deliver best-in-class solutions to clients worldwide alongside our colleagues in legal services.As part of our Dublin team you will be performing the below key duties:Key DutiesThe Senior Administrator is a varied and wide-ranging role. This includes, but is not limited to, the following:Act as a main point of contact for client companies and their board of directorsLiaising with lawyers and other legal representativesCoordinate, schedule and attend Board, Committee and Shareholder meetingsDraft agendas, minutes and resolutionsCoordinate all statutory and regulatory filings, maintain statutory books and recordsRespond to queries from clients and act as a channel of communication for clients and directors on all matters of company law and corporate governanceRequirementsIn addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:Degree qualified with a strong academic backgroundA corporate secretarial qualification from the Chartered Governance Institute UK & Ireland is highly preferable1-2 years’ experience in a corporate company secretarial role preferably within Irish legal or accountancy firm(s)Familiarity with the Companies Act 2014 and Companies Registration Office filingsKnowledge of Diligent Software is a bonusPrevious experience of structured vehicles/aviation companies an advantageKnowledge of all MS Office SuiteStrong team player but also equally capable of working on their own initiativeExcellent time management, organizational and prioritisation skills plus excellent communication skillsBenefits & RewardsThe most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:Comprehensive health coverage (medical, dental and optical)Competitive vacation packagesEducational assistance and professional development programmesPension planLife insuranceTravel insuranceGlobal mental wellness programmeSports clubs and social eventsAbout the Maples GroupOver five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.“Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made.”Holders of the position should familiarise themselves with the Conduct Standard, and Fitness and Probity requirements, of the IAF. Relevant training will be provided.“Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. You will have the opportunity to discuss the matter with us before a decision is made. Further details will be provided at the time any conditional job offer is made.”
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