Executive Assistant to VP of Global Marketing required for Co Galway based company. The successful candidate will act as a central coordinator, ensuring clear communication, strong execution, and consistent follow-through across the organisation. This role goes beyond administrative support, it requires someone who can manage priorities, and operate with a high level of ownership and discretion. Key Responsibilities: Meeting & Execution Management: Attend meetings and capture clear, structured minutes Define and distribute actions, owners, and deadlines Track all actions and proactively follow up to completion Support teams by acting as a dedicated meeting coordinator/minute taker Task Coordination & Delegation: Relay tasks and requests on behalf of the VP across teams Act as a central coordination point across marketing functions Calendar & Time Management: Manage the VPs calendar Prioritise meetings based on strategic importance Travel & Logistics: Coordinate all travel arrangements (flights, accommodation, itineraries). Note we use a dedicated travel agency for support Budget Tracking & Operational Support: Track budgets across key projects and activities Maintain visibility on spend vs plan Support with basic financial coordination and reporting Communications & Updates: Draft communications on behalf of the VP (emails, updates, summaries) and send structured updates to teams and stakeholders Ensure consistent and clear communication across regions Other: Ability to travel up to 10% per annum. Requirements: 35+ years as an Executive Assistant / Personal Assistant in a multinational environment. Strong organizational and communication skills High attention to detail and ability to manage multiple priorities Excellent systems skills i.e., Microsoft Office Suite. Strong Interpersonal skills and ability to work with various personalities and cultures required. Excellent written, verbal, and communication skills and ability to work cross-functionally in a team environment is required. For a confidential discussion and more information on the role of Executive Assistant in Galway, please contactNoeleen Stewart. Skills: Executive Assistant Personal Assistant Senior Administrator