About Us
ORS is a prominent Irish multidisciplinary building consultancy firm with 30 years' industry experience. Our mission is to design and build a better world by delivering sustainable solutions for our clients and creating a supportive workplace for our people.
ORS has been a certified Best Place to Work by Great Place to Work since 2018. We placed in the top 3 companies in our category at the 2025 Great Place to Work Awards. This acknowledgment reflects our unwavering commitment to cultivating a supportive work environment that nurtures and empowers our employees. In addition to this, we were also honoured to receive the "Best Hybrid Way of Working" award in 2022.
This recognition reflects our dedication to creating a flexible work culture that accommodates remote and in-person work arrangements while maintaining high productivity and engagement.
When it comes to attracting and retaining talent, we understand that a continued commitment to employee development and happiness is paramount. We provide our people with the necessary tools and experience they need to be successful. Our team is growing, and we are looking for talented and passionate people who are committed to client success and have a never-ending desire to deliver results.
About The Role
ORS is a fast-growing firm, and we are expanding our talent to support the growth of the company. The Administrator is a varied role. The primary focus of this role will entail being responsible for managing the overall administrative duties within the M&E Team and in doing so working closely with the team lead. General tasks may include the accurate and timely preparation/delivery of project submissions and documents to external groups such as clients, architects, contractors, etc along with supporting the administration requirements within the team to include updating of team trackers, project information, inputs and outputs etc. As the team and business continue to grow and explore new avenues, daily tasks may change to suit.
About You
You will be proactive in assisting the M&E team with the management and control of the team and project documents, recording incoming/outcoming documents while also providing strong administrative support to other teams as required. You will be responsible for the smooth running and efficiency of documentation within the team and potentially on projects, ensure that all requirements of the team & project processes are coordinated and completed to the highest standard and within the timelines required.
Responsibilities
* Ensure that management of document revisions is accurate for all team & project documentation.
* Manage and maintain the administration of the team & current projects across multiple departments (if required).
* Work with the Business Development and Tender Team functions within the business to ensure tenders and client quotes are drafted, reviewed and issued in a timely manner.
* Carry out all document control functions – setting up new projects folder and channels, ensuring project set up procedure is followed with clients and internal departments, record incoming and outgoing correspondence within the team etc.
* Capable of liaising with the team to ensure timely and accurate retrieval of project information.
* Capable of liaising with clients and contractors to ensure timely and accurate submission of relevant information and/or deliverables.
* Proactive monitoring of project procedures and processes, engaging with project teams to address issues and identify improvements.
* Liaising with project managers, administration staff and project technicians on all documents.
* Maintaining records and producing regular detailed reports on progress, if requested.
* Working closely with finance on operational requirements.
* Other ad hoc duties assigned by management.
Skills And Experience
* Strong administration experience.
* 2-3 years' experience in a similar role.
* IT Literacy (Microsoft Word, Excel, Outlook, SharePoint).
* Construction experiences an advantage.
* Technically strong with excellent communication and interpersonal skills.
* An ability to work independently and as a member of a team in a dynamic, fast-paced environment.
* Attention to detail and organizational skills.
* Ability to work well under time restraints.
* Experience with Microsoft Office – Word, PowerPoint, Excel, Access, and Outlook.
What's in it for you?
Benefits
Aside from our people, culture and mission, there are a variety of additional benefits that help make ORS a great place to work:
* Remote working model
* Engineers Ireland CPD Accredited employer
* Certified Best Place to Work Ireland
* Attractive rewards framework including a bi-annual bonus, pension contribution, and additional annual leave
* Competitive market salary
* Winner of "best hybrid way of working" and Great Places to Work Ireland Award 2024
* Flexible working
* Professional memberships
* Weekly events (CPD's, virtual events, social events, workshops, guest speakers, and fun team activities)
* High-impact working environment with a flat ORG structure
ORS is committed to creating a diverse and inclusive company culture. We foster a culture of inclusion for all employees that respects and supports their individual strengths, views and experiences.