Facilities Assistant
Responsible for managing building operations, including space management, occupant support, inspections, supply inventory, mailroom, event support, and maintaining manuals and handbooks.
Responsibilities
Have an in-depth knowledge about the building and take pride and ownership of space.
Act as a point of contact for building occupants to field questions with a customer centric approach.
Capture and report building and/or service issues by supporting the audit program; conducting building inspections and recording the findings.
Report when issues are found, or expectations are missed via the appropriate tools.
Re‑organize furniture as needed throughout building.
Observe attentively and report how space is being utilized including the use of furniture, micro kitchens, meeting rooms and break‑out areas.
Monitor stock levels of stationery and consumables used by employees; as well as mail‑related supplies stock; and place orders with suppliers.
Replenish supplies/equipment as needed.
Understand primary responsibilities of Meeting and Events and support M&E Specialist when required: Set up in‑house and external events as and when required.
Cover front‑of‑house role & responsibilities when required.
Manage day‑to‑day mailroom operation, deliveries, enquiries as required.
Be aware of basic procedures, courier suppliers and all external key contacts.
Upkeep and review of manuals, handbooks, guidance notes, etc.
Support the management of meeting rooms and break‑out areas.
Promote a high level of satisfaction among all users and occupiers by promptly responding to their needs.
Assure prompt response by other team members and JLL service partners.
Develop a close working relationship with key client stakeholders.
Communicate in an open, honest, transparent manner with the ability to tailor the message to specific audience and their needs.
Support the wider JLL, and partner teams on site.
Add value in terms of delivery, innovation, and communication.
Other tasks and duties as required within the account.
Location
On‑site – Dublin, IRL
Benefits
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well‑being and providing competitive benefits and pay.
Equal Opportunity Employer
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
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