The Role / Location
This is an exciting opportunity to join Ireland's leading Property Management team in a busy, professional, and dynamic environment. The role of Block Property Manager Administrator involves providing key administrative and operational support to the Block Management team across a portfolio of residential developments.
The position includes assisting with maintenance coordination, contractor management, invoice processing, compliance tracking, resident communication, and general administrative duties. You will play an important role in ensuring each development is well managed and that residents and clients receive a high level of service.
The ideal candidate will be self-motivated, organised, and efficient, with a professional and friendly manner. Strong communication skills and attention to detail are essential. This is an excellent opportunity to join a leading international company and build a rewarding career in property management.
Key Responsibilities
* Support team email traffic and respond promptly to queries.
* Log and track maintenance issues and ensure updates are recorded.
* Check and match invoices against related work orders or purchase orders.
* Prepare correspondence in conjunction with the Block Manager.
* Keep accurate and up-to-date records of works, communications, and reports.
* Organise site visits for Block Managers and contractors
* Support Block Managers with invoice processing, tendering, and filing.
* File and maintain all property documentation in the correct systems or shared drives.
* Assist with AGM and client meeting preparation, including compiling packs and taking notes.
* Assist with resident communications such as notices, updates, or newsletters
* Support Block Managers in tracking and updating compliance documentation and files.
* Provide general administrative support to the wider block management team.
* Tracking and ensuring continual progress of maintenance issues and projects to completion.
* Coordinate reactive maintenance, ensuring that service requests and repairs are handled promptly and efficiently.
* Oversee planned preventative maintenance schedules (PPM).
* Liaising with third-party auditors and contractors. Coordinate and schedule inspections, audits, certifications.
* Assist Block Managers with monthly and quarterly reporting.
* Occasional site visits and property inspections where required to support block management team
Skills, Knowledge and Experience
* Strong communication - clear and polite when dealing with residents, contractors, and clients.
* Excellent organisation - able to manage multiple tasks, deadlines, and priorities.
* Attention to detail - accurate with data entry, invoices, and documentation.
* Good written skills - professional emails and letters.
* Teamwork - works well with Block / Property Managers and the wider support team.
* IT skills - confident using Excel, Outlook, and property systems like Yardi, Fixflo, or BuildingLink.
* Numerical accuracy - for handling invoices, budgets, and service charge data.
* Basic understanding of property management - OMC or PRS experience/knowledge beneficial but not essential.
* Understanding of property systems - data entry, work order creation, and record keeping.
* General office procedures - filing, document control, and email management.
* Using databases or CRM systems - for tracking tasks and logging updates.
* Working in a fast-paced environment - managing competing demands effectively.
* Previous experience in a customer facing role with strong communication and interpersonal skills.
Savills Ireland is an equal opportunity employer.
Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times, to be an organisation which does not discriminate, values everyone's talents and abilities and where diversity is positively promoted.