The Clerical Officer is the entry-level administrative grade in Local Authorities (LA’s) in the country. Clerical Officers are deployed across a vast range of services throughout the organisation providing a vital role through a range of administrative duties. To become a Clerical Officer, one must demonstrate a good general educational standard and be efficient and customer focussed. The duties shall be such clerical/administrative and secretarial as may be assigned to the employee from time to time by the Local Authority. The following is a non-exhaustive list of duties which may be assigned to a Clerical Officer:
* Dealing with Public/Customers, including Public Counter/Reception Work
* Word processing, spreadsheets, database, email and internet
* Inputting and working with computer data.
* Cashiering
* General Clerical duties – filing, photocopying
* Handling mail and correspondence including electronic correspondence.
* Processing invoices and payroll for payment
* Accounts – Purchasing, Creditors, Debtors.
* Taking minutes of meetings
* Drafting letters and reports
* Such other duties as may be assigned from time to time
* Maintaining high quality records in a thorough and organised manner;
* Checking all work thoroughly to ensure it is completed to a high standard;
* Carrying out routine accounts work;
* Approaching work in a careful and methodical manner, displaying accuracy at all times, even when conducting routine/repetitive work.
* Any other duties deemed appropriate.
Each candidate must, on the latest date for receipt of completed application forms: -
(a) have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certification Vocational Programme. (At least Grade B in Foundation Level Mathematics and Grade C in Foundation Level Irish may be considered as equivalent to Grade D (or a Pass), in Higher or Ordinary Level, from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme);
or
(b) have passed an examination of at least equivalent standard;
or
(c) have had at least two year’s previous service in the office of Clerical Officer, Clerk/Typist (Clerical Duties), Clerk Typist (Typing and Clerical Duties) or Clerk/Typist under a local authority, or health board in the State;
or
(d) have satisfactory relevant experience which encompasses demonstrable equivalent skills.
*Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document.
Desireable but not Essential
The Clerical Officer is the entry-level administrative grade in Local Authorities (LA’s) in the country. Clerical Officers are deployed across a vast range of services throughout the organisation providing a vital role through a range of administrative duties. To become a Clerical Officer, one must demonstrate a good general educational standard and be efficient and customer focussed. The duties shall be such clerical/administrative and secretarial as may be assigned to the employee from time to time by the Local Authority. The following is a non-exhaustive list of duties which may be assigned to a Clerical Officer:
* Dealing with Public/Customers, including Public Counter/Reception Work
* Word processing, spreadsheets, database, email and internet
* Inputting and working with computer data.
* Cashiering
* General Clerical duties – filing, photocopying
* Handling mail and correspondence including electronic correspondence.
* Processing invoices and payroll for payment
* Accounts – Purchasing, Creditors, Debtors.
* Taking minutes of meetings
* Drafting letters and reports
* Such other duties as may be assigned from time to time
* Maintaining high quality records in a thorough and organised manner;
* Checking all work thoroughly to ensure it is completed to a high standard;
* Carrying out routine accounts work;
* Approaching work in a careful and methodical manner, displaying accuracy at all times, even when conducting routine/repetitive work.
* Any other duties deemed appropriate.
Each candidate must, on the latest date for receipt of completed application forms: -
(a) have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five subjects from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certification Vocational Programme. (At least Grade B in Foundation Level Mathematics and Grade C in Foundation Level Irish may be considered as equivalent to Grade D (or a Pass), in Higher or Ordinary Level, from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme);
or
(b) have passed an examination of at least equivalent standard;
or
(c) have had at least two year’s previous service in the office of Clerical Officer, Clerk/Typist (Clerical Duties), Clerk Typist (Typing and Clerical Duties) or Clerk/Typist under a local authority, or health board in the State;
or
(d) have satisfactory relevant experience which encompasses demonstrable equivalent skills.
*Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document.
Desireable but not Essential
Previous relevant experience in a local authority setting or in the public and civil service would be desirable but not essential.
Further Information is available in the Candidate Information Booklet available on our website.
Human Resources Department
Galway County Council
Prospect Hill
Galway
H91 H6KX
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