Top Oil has a vacancy for a Business Process Coordinator for a
Fixed Term contract for 9 months.
This role is based in our Head Office at EastPoint Business Park, Dublin 3.
Reporting to:
Business Process Supervisor
The Direct Department provide business/process support for our 25 depots. These depots are responsible for all processing/administration (closing stocks daily/bank recs etc.) within their own sites as well as 22 company owned licensee sites. Direct also manage stocks and provide process support for our 25 Fuelcard locations.
Main Purpose of Job:
Working within the Business Support team to support the network of depot locations both in ROI and NI by ensuring all monthly processing at depot level is completed accurately and within agreed deadlines. Monitoring, auditing and reporting on key areas of the business to include stock management, cash controls, bank reconciliations, audits and monthly KPI's.
Main Duties/ Responsibilities:
* Act as a primary point of liaison with the depot/retcom network on queries, dealing directly with or escalating queries as required to team members and management
* Responsible for reporting on all licensee sites. This includes weekly balance reports, monthly reconciliations and preparing monthly handling fees
* To provide business support to the management team within the Direct channel
* Coordinate the completion of bank reconciliations across the depot network
* Carry out audits of depots/retcom sites on a monthly basis to ensure full compliance with company standards
* Prepare routine management and ad hoc reporting to include – Stock Reports, Domestic Debtors, Cash Analysis on a daily, weekly, monthly basis Work with the department and depot network to ensure month-end close off is completed fully and on time each month
* Communicating regularly with the depots and identifying corrective action in line with the policy requirements
* Analyse information relating to stock and cash transactions daily, weekly and investigating these discrepancies as necessary with depot staff
* Process stock and cash transactions for a number of company owned locations on a daily basis
* Raising invoices/credit notes on a monthly basis
* Processing vouchers on retailers accounts
Qualifications Required
:
* Strong attention to detail
* Strong excel skills essential
* Working knowledge of in-house ERP system (JDE preferable) Accounting Qualification desirable e.g. IATI
* Bank reconciliation experience required Ability to work in a team environment
* Background working in the retail environment an advantage
Job-Related Characteristics:
* Friendly and outgoing personality
* Excellent organisational abilities
* Ability to work under pressure and to work on own initiative
* Ability to work with team and co-ordinate results
* Willingness to go the extra mile
* Tedcastle Oil Products Unlimited Company is an equal opportunities employer
Irving Oil supports a diverse and inclusive work environment and welcomes applications from all qualified applicants.