Location: In-person & Office-Based (Ranelagh, Dublin)
Role Overview
We are seeking a proactive and highly organised Office Manager to support a multidisciplinary professional services team. This position plays a central role in ensuring smooth day-to-day operations while providing administrative and organisational support across the business. This is a varied and hands‑on role requiring strong administrative skills, excellent attention to detail, and a positive, professional approach.
Key Responsibilities
Office Management
Oversee daily office operations to ensure efficiency and organisation
Manage office supplies, servicing, and renewals
Maintain and update internal office systems and policies
Organise catering for internal meetings as required
Executive Support
Provide PA support to senior leadership
Diary management and scheduling
Attend senior meetings and take minutes when required
Screen and direct calls, messages, and enquiries
Front of House & Communications
Meet and greet visitors
Manage incoming and outgoing correspondence (mail, telephone, courier)
Act as a professional first point of contact for clients and stakeholders
Document & Project Support
Assist with document control and maintaining digital filing systems
Support preparation and coordination of tender submissions and fee proposals
Maintain organised records of project documentation
Printing, binding, scanning, photocopying, and general document preparation
Data entry and administrative support across teams
Compliance & Systems
Support quality management and environmental management processes
Ensure documentation is maintained in line with internal standards
HR & Culture
Coordinate onboarding processes for new team members
Maintain leave trackers and administrative HR records
Organise internal events, professional development sessions, and team activities
Marketing & Online Presence
Assist with website updates and social media coordination
Candidate Profile
Experience
Minimum 4 years’ experience in an administrative role
Experience within a professional services or creative environment advantageous but not essential
Technical Skills
Strong proficiency in Microsoft 365 (Word, Excel, Outlook)
Experience with Adobe InDesign or project management software beneficial
Communication
Excellent written and verbal communication skills
Confident liaising with colleagues, clients, and external suppliers
Attributes
Strong organisational and multitasking skills
Ability to work independently and use initiative
Detail‑oriented with strong prioritisation skills
Flexible mindset with a willingness to take on varied responsibilities
Professional, approachable, and solutions‑focused
What’s on Offer
21 annual leave days + bank holidays
Early finish on Friday
Collaborative and supportive working environment
Opportunities for progression and regular reviews
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