Map Share/PrintApplication DetailsIn order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.Job DescriptionControlling company and project documentation. Following and improving document control procedures. Ensuring all documentation meets formal requirements and required standards. Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals. Producing document progress reports for senior managers.Conducting regular reviews and document auditsUsing computers to organise and distribute documents within a companyHelping in the planning stages of a specific projectEnsuring documents are shared at key times to facilitate timely project completionPrimary Duties and Responsibilities: Implementation of new changes to the document management system across the Glanua Ireland business. Distribution of project documentation received from external sources to the relevant team members.Working closely with various Management Teams to help establish and maintain procedures compliance on BIM 360 Docs and SharePoint as our primary document management systemsUndertake all document management tasks – maintaining an audit trail for incoming documentationEnsure all outgoing information is controlled and traceableManage QA procedures and processes ensuring compliance with Glanua company procedures is always maintainedReport to project teams on non-compliance to company proceduresEngage with Project Teams to provide upskilling and training on our BIM 360 document management systemLiaise with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissionsProvide brief status reports to synopsize projects progressEnsure the timely, accurate and efficient distribution of information in order to maintain the agreed construction programme and deliver our client requirementsMaintain confidentiality around sensitive documentationKnowledge, Skills, and Experience: Proven experience of implementing or using existing web-based information management systems. Qualification in or previous experience of Information Management, Office Administration or similar field is desirable though not essential as training will be provided to the right individual. 5 years minimum experience in Documentation or Information management, ideally within the construction industry. Previous experience of implementing and managing cloud-based document management systems is preferable.What we offer youThe opportunity to join an ambitious and growing organisation. Competitive base salary and pension Monday to Friday working week, finishing early on Fridays. 22 days annual leave plus ten bank holidays. A company laptop.Access to EAP – 24/7, 365 days confidential emploSector: constructionCareer LevelNot RequiredCandidate RequirementsEssentialMinimum Experienced Required (Years): 5Minimum Qualification: Level 7 (incl Diploma & Ordinary Bachelor Degree)DesirableAbility Skills: Administration, Communications, Computer Literacy, Customer ServiceCompetency Skills: Problem Solving, Teamwork, Time Management, Working on own Initiative
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