Events Executive - Schoolhouse Hotel & Gastrobar, D4
Position Details
Job Title: Events Executive
Reports to: Senior Manager
Location: The Schoolhouse Hotel, Ballsbridge, Dublin 4
Contract Type: Full-time, Permanent
Working Hours: Monday to Friday, 39 hours per week (on-site) flexibility depending on events.
Salary: €33,000 - €45,000 per annum (depending on experience) and potential sales bonus
About The Schoolhouse
We are a Boutique 4* Hotel and GastroBar based in the leafy suburbs of Ballsbridge, Dublin 4. Located just minutes from all the city's top attractions and main shopping areas. A listed building, the Schoolhouse was established in 1859 and has many of the original architectural features within the thirty-one newly renovated guest bedrooms.
Role Overview
We are seeking an experienced and dynamic Events Executive to join our team. The successful candidate will be responsible for managing all private and group event enquiries, optimising revenue across our venues, and delivering exceptional customer experiences. This role requires a blend of sales expertise, creative event planning, and strategic business development skills.
Key Responsibilities
Event Sales & Coordination
Respond professionally to all internal and external enquiries for private and group events, consulting with relevant materials, pricing, and availability
Meet and greet prospective corporate clients and groups, conducting professional site visits to secure bookings
Coordinate and manage events across all F&B areas including the Blue Room, Board Room, and various internal and external dining options
Support the overall coordination and execution of events, ensuring client satisfaction and operational excellence
Administrative & Systems Management
Ensure excellent administration in recording and securing deposits, purchase orders, and invoices on Hotsoft
Maintain proficiency in OpenTable and online booking engines
Process bookings accurately, ensuring all client requirements are documented and communicated to relevant departments
Maintain comprehensive event records and client database in accordance with GDPR policies
Revenue & Business Development
Optimise capacity across all venues in conjunction with our calendar of events and marketing/PR activities
Strategically analyse new, existing, and potential customer bases to improve engagement with leisure and corporate clients
Identify opportunities for upselling and cross-selling hotel services
Contribute to revenue targets through proactive sales activities
Marketing & Communications
Consult with Senior Management to ensure timely updates of seasonal menus, prices, and promotional materials across all digital channels
Respond professionally to online reviews and feedback in consultation with Senior Management
Support the development of event marketing materials and promotional campaigns
Maintain strong relationships with external suppliers and stakeholders
Operational Planning
Consult with Senior Management weekly to update on upcoming events for effective rostering and planning
Liaise between kitchen, service, and operations teams to ensure seamless event delivery
Manage timelines and ensure all event objectives are met within agreed timeframes
Essential Requirements
Experience & Qualifications
Minimum 2 years' experience in event management, hospitality sales, or tourism industry
Ideally a third-level qualification in Business, Tourism Management, Hospitality, or related field preferred
Experience with Property Management Systems (PMS) and booking software
Previous experience in hotel reception, revenue management, or destination management organisations is highly advantageous
Technical Skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with hotel systems such as Hotsoft, MEWS, or similar PMS
Knowledge of OpenTable and online booking engines
Digital marketing skills including social media management and basic design capabilities (Canva, Adobe Creative Suite)
Experience with CRM systems and email marketing platforms
Personal Attributes
Excellent communication skills in English (written and verbal)
Additional European languages, particularly German or French, are highly desirable
Confident, credible, and proactive with proven ability to work under pressure while maintaining attention to detail
Strong commercial awareness with ability to identify and convert sales opportunities
People-oriented with excellent interpersonal skills, tactful and diplomatic
Creative problem-solver capable of resolving demanding situations
Passionate about delivering exceptional customer experiences
What We Offer
Competitive salary of €35,000 - €40,000 depending on experience -time permanent position with job security
Professional development opportunities within a boutique hotel environment
Staff meals
Employee discounts across hotel services
Friendly, supportive team environment
Opportunity to work in a historic, prestigious Dublin 4 location
Application Requirements
In accordance with Irish employment legislation, all candidates must have the right to work in Ireland. Non-EEA nationals must hold appropriate work permits.
Skills
Hotel Operations
Hospitality Industry
Guest Management
Digital Marketing
Events event management
Opentable
Benefits
Christmas Off
referral bonus
Performance Bonus
subsidised meals
good culture
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