Administrative Assistant - part-time Kenny-Whelan are hiring a Part-time Administrative Assistant for one of its Global Biotech Life Sciences Companies in Limerick.
Contact : Carmel Synnott - email : or call on Profile of the Role: Provide administrative support, scheduling calendars, Documentation management, and other supportive duties to Directors and Managers.
Description of Duties: ·Directing incoming requests to appropriate personnel; initiating contacts as required- Workshop/meeting logistics support.
·Prepare plan with Senior Document Controller and Director to ensure efficient and effective travel itinerary.
Manage daily complex diary ·Prepare with Senior Document Controller and Director all material requirements for travel (assemble binders, pre-reads and agendas).
·Book and prepare travel arrangements/itineraries (registration, ground, air, lodging) ·Works with Senior Document Controller and knows key Director contacts and works with both to ensure good communications (meetings /phone calls) etc are appropriately scheduled and prepared for (Contact, telecom, meeting log) ·Responds to all inquiries and contacts in a timely and professional manner ·Planning events and coordinating activities for small or large number of people at events at off-site and on-site locations.
·Expense reports for workshops and business travel.
·Interacting with individuals from other organizations in coordinating schedules.
·Processes accounts payable/invoices - Directs incoming requests to the appropriate personnel.
·Maintains team/meeting distribution lists ·Prepares correspondence and other materials for outgoing mail ·Arranges details for visitors to area- Maintains organization charts for the department Experience and Requirements: ·3 years + Administrative Assistant experience ideally in pharma/biotech/medical device industry -Ability to work independently with a high level of self management in a dynamic work environment.
-Managing time to meet the multiple demands.
Advanced competency in Ms Office Suite, Word, Excel, PowerPoint, Outlook Proficient with Electronic Document Management Systems (EDMS) All applications will be treated with the strictest confidence Kenny-Whelan Contact: For further information please contact Carmel Synnott on or send your updated CV to