CoAction West Cork provides quality services to support children and adults with an intellectual disability, and children with autism. This is achieved by helping each service user reach their full potential, working in partnership with their families and carers, within the community.
Facilities Manager Grade VII (Reporting to the CEO)
Closing date for applications
Wednesday 28th January 2026
Location: Base Dunmanway - with travel to Various CoAction sites in West Cork as necessary
Overall Purpose of the Position:
CoAction West Cork CLG (known hereafter as CoAction) is a Section 39 agency under the Health Act 2004 which provides supports and services to children and adults with disabilities in West Cork. Services provided include residential services, day services, respite services, home support and multi-disciplinary supports in West Cork. CoAction celebrated it's 50 year anniversary in 2024 and has incrementally expanded in 50 years and now operates services in over 25 buildings across the region, with an expectation for this to increase in the next five years.
CoAction are seeking to employ a facilities manager who will have the responsibility of integrating our people and process with our buildings and technology structures. The successful candidate will have the responsibility for all aspects of building and Information Technology (IT) infrastructure inclusive of maintenance, cleaning, transport, project planning, capital developments and IT. The purpose of which is to support the smooth operations of the service to enable us to meet the needs of the people we support and supporting the strategic planning of organisation to enable the growth which is forecast.
Main Responsibilities:
The roles and responsibilities of the post will include:
* Management of the maintenance, cleaning, waste disposal, utilities, IT, transport and security of properties including the oversight and management of contracts and providers of these services, where applicable.
* Ensuring that basic facilities, such as water, heating and light are well-maintained and operating.
* Responding to and resolving issues which may arise in the infrastructure of our services inclusive of situations which require immediate response
* In conjunction with the finance team, managing department budget inclusive of pay and non-pay costs while adhering to the National Financial Regulations and Procurement requirements.
* Promote the health, safety and wellbeing of the people we support, staff and visitors by ensuring that CoAction facilities and services are compliant with legislative requirements, health and security standards and energy efficiency requirements.
* Planning for future needs, forecasting the services upcoming needs, developing and implementing plans to meet those needs by supporting the development of and responsibility for the Capital Strategy of the organisation inclusive of the project management of new capital projects and the renovations/refurbishment of existing properties.
* Support the adaptability, flexibility and sustainability of the organisation inclusive of identifying areas for efficiency and cost savings
* Promote the Sustainability of the organisation inclusive of the development of a Green Strategy
* Ensuring that CoAction adheres to the General Data Protection Regulations and supports the legal obligations of CoAction inclusive of Freedom of Information, Open Disclosure, Subject Access Requests and responses to Parliamentary Queries, Public Representations and Compliments and Complaints
* Providing assurances to the CEO and the Board of Trustees inclusive of the preparation of formal reports at agreed intervals and as the need arises
Essential Qualifications & Experience
* Relevant qualifications can include a bachelor's degree in a relevant area such as a BSc in Facilities and Workplace Management, a BSc in Building Services Management or a related field, a property management or construction-related degree or a business related degree.
* Experience of managing multiple and competing priorities and deadlines, where the ability to analyse and interpret information to inform timely decisions was essential
* Experience in a management position within an organisation
* Experience of working in a busy environment, which has involved interacting in a professional manner with senior management and other key internal and external stakeholders, in the delivery of a quality service
* Experience of managing people and fostering teamwork
Essential Knowledge Skills and Competencies
Professional Knowledge and Experience
Demonstrate:
* Strong Sectoral Knowledge and understanding of management systems and services aligned to the management of an organisation's infrastructure
* Experience of gathering and analysing information from a variety of sources with a strong attention to detail.
* Commitment to developing own knowledge and expertise.
Planning, Managing Resources and Achieving Results
Demonstrate:
* Evidence of incorporating the needs of the people we support into service delivery.
* Strong planning and organising skills including, prioritising and organising own work load and that of others effectively.
* The understanding of and ability to use computer technology and databases effectively for the management and delivery of results.
* Understanding of planning cycles and the need to effectively contribute to strategic and service planning and monitoring.
* The ability to take responsibility and be accountable for the delivery of agreed objectives.
* A logical and pragmatic approach to workload, delivering the best possible results with the resources available.
* The ability to work to tight deadlines and operate effectively with multiple projects and competing priorities.
* Strong numeracy skills and ability to analyse and present financial and activity data.
Evaluating Information, Problem Solving and Decision Making
Demonstrate:
* The ability to gather and analyse information from relevant sources.
* Ability to make decisions based on evidence and experience.
* Ability to make decisions with a well-reasoned rationale and to stand by these.
* A capacity to develop new ideas and put forward solutions to address problems.
* The ability to recognise when it is appropriate to refer decisions to a higher level for resolution and support.
* Excellent analytical, problem solving and decision making skills.
* Initiative in the resolution of complex issues.
Team Working and Leadership Skills
Demonstrate:
* The ability to lead and management multiple projects simultaneously while ensuring the efficient day to day operations of an organisation
* The ability to work with the team to facilitate high performance, developing clear and realistic objectives.
* Evidence of setting high standards of performance for self and others, ensuring accurate attention to detail.
* The ability to gather and report on performance metrics and address performance issues sensitively as they arise.
* Flexibility, adaptability and openness to working effectively in a changing environment.
* The ability to contribute to the development of an effective team.
* The ability to build relationships to achieve results through collaborative working.
* The ability to work both independently and collaboratively within a dynamic team and multi stakeholder environment.
Communications and Interpersonal Skills
Demonstrate:
* Excellent communication and interpersonal skills in order to deal effectively and professionally with a wide range of stakeholders.
* The ability to present information in a confident and logical manner and to write clearly and concisely
* Strong correspondence, report writing and documentation reviewing skills.
* Effective verbal communication skills, delivering complex information clearly, concisely and confidently.
* Capacity to develop presentation and delivery skills over time