Overview
An experienced Office Manager is required to join the Head Office of a leading Construction/Facilities Management company, undergoing sustained growth.
The ideal candidate will have a similar industry background and be looking to join an organization that offers exposure to every aspect of the business.
Responsibilities:
* Office Administration: Manage office supplies, facilities maintenance, vendor contracts, mail handling, and ensure an efficient workplace environment.
* Travel and Accommodation: Arrange domestic and international travel, accommodation, and manage itineraries and visa requirements for staff and directors.
* Health and Safety: Maintain up-to-date health and safety policies, schedule staff training, and coordinate certifications and audits.
* Financial Management: Handle expense reporting, manage vehicle fleet maintenance, and oversee subscriptions and software license renewals.
* IT and Technical Support: Act as the main point of contact for outsourced IT services, logging support issues and coordinating IT resources.
* Employee Onboarding: Organize new hire inductions, prepare equipment, and support new employees' setup processes.
* Reception and Front Desk Duties: Manage incoming calls, greet visitors, and act as the front of house for the office.
* Administrative and Secretarial Support: Prepare documents, presentations, meeting agendas, minutes, and provide general admin support to the team.
* CEO and Director Support: Assist the CEO with ad hoc tasks, email drafting, diary management, and support external commitments.
* Event Planning and Marketing Support: Help coordinate events and assist the communications team with marketing material preparation and project documentation.
Qualifications:
You will have 5+ years of administrative experience, ideally in an engineering/construction environment. A natural IT aptitude, proficiency in MS Suite, excellent communication and interpersonal skills, strong organizational and time-management skills, and the ability to work independently and as part of a team are also required.
Benefits:
Annual Bonus / 13th Cheque pension