Job Summary
This is a fantastic opportunity for an experienced legal secretary to deliver outstanding secretarial support and exceptional client service in a top-tier international firm. As a key member of the team, you will provide administrative assistance to partners and associates, ensuring seamless day-to-day operations.
Responsibilities:
* Servicing partner(s) with PA duties
* Supporting a team of associates with admin tasks such as printing, document amendments, and more
* Facilitating all client and internal meetings
* Liaising with clients' representatives to arrange local and international meetings
* General administration including creating letters, emails, updating memos, transaction documents, articles, pitch documents, etc. in Word/Excel/PowerPoint
* Updating and maintaining contacts lists
* Liaising with Partners and Business Services departments including IT and Accounts
* Matter management support including opening and closing files and client WIP updates
* Matter billing
* Travel arrangements
* Liaising with our travel management company regarding flights, hotel accommodation, local transportation
* Organising logistics for overseas travel including visas, local currency, and transport within the country of destination
* Submitting and arranging reimbursement of expenses
* Maintaining an accurate record of all travel
Requirements:
* Demonstrable level of experience supporting senior leadership within a professional services environment
* Proficient use of Microsoft Office including Excel and PowerPoint
* Dictaphone typing skills
* Strong organisational skills
* Confident and professional communication skills/manner at all levels
* Excellent prioritisation skills and acute attention to detail
* Able to use own initiative and remain calm under pressure
* Proven team player
* Pro-active and 'can do' attitude