Three Steps is now looking for a Business AdministratorBusiness Administrator - Three Steps (Navan, Co. Meath)We're seeking a proactive Business Administrator to support our Director of Care/Service Manager.
You'll coordinate meetings (agendas, minutes, actions), manage diaries/comms, keep records and compliance tight (HIQA/GDPR), schedule mandatory training, and deliver clear KPIs/dashboards that help our services run safely and effectively.Business Administrator supporting the Director of Care/Service Manager at Three Steps (based in Navan, Co. Meath; occasional travel; some remote as needed).
Core focus: executive support, meeting governance (agendas/minutes/action logs), diary/email management, records & compliance (HIQA/GDPR), KPI reporting/dashboards, training coordination, and smooth office operations.
Core responsibilities (high-impact)Own agendas/minutes/action tracking for internal/external meetings; manage bookings and executive diaries.
Produce KPI reports/dashboards; support audits; maintain inspection reports and registration certificates.
Coordinate mandatory training schedules to statutory timeframes; facilitate HIQA portal and HSE KPI/complaints returns.
Maintain records/archives to GDPR standards; handle phones, post, visitors; manage petty cash.
Draft docs/presentations and complete research for the Director of Care/Service Manager.
Must-havesQQI Level 5/6 in Office/Business Admin (or equivalent).
Microsoft 365 mastery (Outlook/Teams; SharePoint sites & permissions).
Excel (intermediate/advanced: formulas, lookups, pivots); strong Word/PowerPoint.Records management & FOI basics; 2+ years' relevant experience (healthcare a plus).