Personal Assistant / Executive Assistant required with 7 years senior executive administration experience. 2 year fixed term contract with a view to permanency.
This is an exciting opportunity for an experienced PA to join an organisation based in Sligo. Onsite role 5 days per week.
Responsibilities:
1. Promptly screen and monitor communications including emails, invitations, letters and respond directly or advise MD.
2. Research information as required online or via other sources.
3. Review, modify and/or summarise presentations and other documents at senior management / board level.
4. Coordination and scheduling of calendar, travel and diary including business and personal arrangements.
5. Manage events and meetings including set-up, location, agenda, participants and facility arrangements.
6. Provide clarity and feedback on actions and outcomes of events/meetings.
7. Serve as a liaison between the MD and stakeholders including employees and consultants as directed.
8. Manage recruitment for new team members.
9. Take responsibility for projects and actions to support the MD as required.
10. Work collaboratively with a range of internal and external colleagues and assist them in the interests of the MD.
11. Confident in relaying instruction and direction from the MD to direct reports and other stakeholders in a firm and respectful manner.
12. Write and collate materials and proofread documents.
13. Manage accounts to a bookkeeping standard including management of expense reports.
Requirements:
1. 7 years plus experience in a senior executive role.
2. Strong IT skills including Microsoft Office applications, Gmail, Calendar, iPhone or Android smartphone applications.
3. Excellent interpersonal skills and competent at building relationships with stakeholders including employees, consultants, investors and board members.
4. Highly organised and detail oriented.
5. Able to multitask and prioritize well even in pressurised environments.
6. Excellent command of the English language, both written and spoken.
7. Proactively identify and resolve problems.
8. Car owner with full clean driving license.
For a confidential discussion and more information on the role, please contact Noeleen Stewart.
Skills:
Executive Assistant, Personal Assistant, Administrator
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