Job TitleDepartment AdministratorJob Description SummaryJob DescriptionWe are looking for an enthusiastic and proactive administrator/office coordinator to join our Regional Team. This is a key support role within a very busy department, requiring someone who is motivated, well-organised, and comfortable working both collaboratively and independently. You will support both the local team and the wider National Admin Team to ensure the smooth running of daily operations across secretarial, administrative, and financial functions.Core ResponsibilitiesGeneral office coordination including monitoring and restocking office supplies, scheduling services, managing office supplier invoices, and coordinating with internal IT for equipment upgrades and asset loggingRegistering new opportunities and jobs on internal systems, creating conflict check reports, and maintaining appropriate filingAssisting with the preparation of engagement letters, ensuring proper signing and storageTyping and formatting correspondence, reports, and PowerPoint presentationsSupporting local marketing activities, including updating online adverts, ordering brochures and signage, and logging print advertsRaising invoices and credit notes using the B2O systemCreating new customer and supplier records on B2O/WorkdayManaging international fee shares and intercompany agreementsMaintaining team records, including meeting minutes, work in progress reports, and forecasting documentsManaging and updating team contact databasesHandling incoming calls and accurate message takingCreating and maintaining spreadsheets, schedules, and lists using Excel (intermediate level)Updating internal systems such as Engage and local agency databasesSupporting job file management, including opening, maintenance, closure, and archiving in line with procedures and compliance requirementsAssisting with ad hoc duties and contributing to team-wide or business unit initiativesPrioritising and managing daily workloads for a busy teamAttending and contributing to meetings, as requiredQualifications And Skills RequiredProven experience in an administrative or office coordination role, ideally within a professional or corporate environmentStrong communication skills, both verbal and writtenConfident IT user with proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with systems like Workday or similar platformsHigh level of organisation, time management, and attention to detailAbility to manage multiple tasks and prioritise effectively in a fast-paced environmentProfessionalism and discretion when dealing with sensitive informationINCO: "Cushman & Wakefield