The Facilities Coordinator will report directly to the Account Director while also working closely with the on-site CBRE technical management team and the client.
They will coordinate all aspects of the contracts FM requirements as required.
Skills
Experience of working in a fast-paced, operational environment.
Strong relationship management with colleagues, clients and sub-contractors demonstrating excellent communication / influencing skills.
Robust and assertive attitude towards achieving results.
Strong organisational abilities ensuring that all documentation is stored and auditable.
Ability to work to own initiative but also team orientated, multi-tasking and ability to prioritise your workload.
High customer focus.
Excellent IT skills, competent across Microsoft Office programs and experience with a CAFM (facilities work order management) system is desirable.
Contractor management
Co-ordinating the office yearly subcontractor maintenance (PPM Planner).
Ensure attendance within SLA's
Liaising with on-site teams, clients and sub-contractors, based around the PPM planner
Schedule sub-contractor and Ad Hoc works.
Arrange Call outs if required.
Request RAMS/Credentials for all maintenance and call outs and remedials and booking in sub-contractors with security.
Maintaining the office PPM planner.
Send PPM reports to the technical team for appraisal.
Work closely with the on-site technical teams, notably the lead Tech & Technical Services Manager.
File all PPM reports to the client filing system
Ensure CBRE contractor Logbook sections under your remit are kept up to date.
Mail Room
Be responsible for receiving all incoming mail and advising staff of it's arrival.
Book couriers for outgoing mail and collections as needed.
Manage mail room stock levels.
Manage external events deliveries.
Additional.
Raise regular observations using the CBRE, QHSE, and Harbour platform.
Liaising with the relevant client teams for clearance/vetting.
Contribute to the regular client/team meetings.
Ensure QHSE documentation is maintained and readily available for auditing purposes, utilising our in-house electronic logbooks.
Actively identify and implement innovation across the contract to enhance performance and continue to exceed the client's expectations.
Promote and maintain CBRE's work ethics and culture, following our RISE values and setting an example to your peers.
High level of trust and integrity whilst handling confidential information.
Obtain full security clearance both client & CBRE.
#J-*****-Ljbffr