Overview
Executive Administrative Lead role at Virgin Media Television. Based in Ballymount, Dublin 24. The role provides support to the VMTV Leadership team, manages internal communications across VMTV and VMIE where applicable, and delivers day-to-day admin support, event management, internal comms and projects in line with VMTV’s vision and goals.
About Virgin Media
Virgin Media is the leading connected entertainment cable and broadcast business in Ireland. We deliver connections that matter for Irish consumers and businesses with services including broadband, TV, mobile and home phone. Virgin Media Television is Ireland’s number one commercial broadcaster with three free-to-air channels and an advertising sales agency, Virgin Media Solutions. Virgin Media is part of Liberty Global.
Responsibilities
* Organise and manage the Managing Director’s schedule in line with business priorities.
* Support the wider Directors team with ad hoc requests including diary management, meeting setup and material preparation.
* Coordinate all events for the VMTV leadership team including People leader events, team All Hands sessions and offsite visits.
* Lead and execute internal VMTV events including seasonal events, celebrations, workshops and social activities.
* Draft and communicate company-wide messages from the Managing Director.
* Prepare, source content and share company newsletters on an ad hoc basis.
* Manage internal channels and assist with queries across internal communication channels.
* Work closely with Internal Communications and coordinate VMIE internal events.
* Develop effective internal and external stakeholder relationships at all levels.
* Complex travel management using the Egencia platform for the MD and Directors’ team.
* Manage the corporate budget in partnership with Finance BP to ensure events stay within budget.
* Manage the company credit card, assist with purchase requests, track expenditure and reconcile monthly.
* Ensure POs are raised in Oracle, receipted and invoices paid promptly.
* Manage and distribute all corporate boxes, including ticket coordination.
* Provide a proactive administrative support and assist the wider VMTV community as needed.
* Support the team with ad hoc tasks as required.
Skills & Expertise
* 5 years in a similar role (personal assistant, office manager, team support) in a medium-to-large organization.
* Proven diary management experience for multiple people.
* Excellent organizing and planning skills.
* Experience organizing corporate travel.
* Strong relationship-building skills with internal and external stakeholders.
* Experience in event planning and working under tight deadlines.
* Project management experience from creation to delivery in a support role.
The Person
* Can-do attitude with attention to detail.
* People-focused, aiming for the best outcomes for VMTV viewers, employees and leadership.
* Extremely organized with a methodical approach to daily tasks and projects.
* Proficient in MS Office and comfortable with data and analysis.
* First-class problem-solving skills with the ability to get to the heart of issues.
* Effective and efficient communication with the business to identify key impacts and details.
* Ability to work in a fast-paced environment, be flexible and embrace change.
* High attention to detail with a focus on quality.
Other
Virgin Media is an equal opportunities employer. Having a diverse workforce is critical to the success of our business.
Seniority level
* Associate
Employment type
* Full-time
Job function
* Administrative and Other
Industries
* Broadcast Media Production and Distribution
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