Job Title: Executive Assistant
Reports to: CEO
Job Type: Permanent
Hours: 37 hours per week
Blackrock Clinic is the leading and longest established private hospital and clinic in Ireland. Since it opened in the mid1980s, the clinic has consistently built an unparalleled reputation in new high tech surgical procedures, medical treatments, and ground breaking diagnostics. Blackrock Clinic is now part of Blackrock Health private hospital group along with the Hermitage Clinic, Galway Clinic, and Limerick Clinic, some of the most advanced hospitals in Irish private healthcare. As a JCI accredited hospital, Blackrock Clinic is a progressive and pioneering hospital in which care for the patient is central to everything we do.
Role Purpose:
The Executive Assistant (EA) position will play a key role in the provision and delivery of a professional and comprehensive administration service in a constantly changing environment under the direction of the CEO.
Qualifications/Experience:
* Honours Bachelors' Degree (NFQ Level 8) desirable.
* 510 year's experience as a PA/ EA, preferably working in a professional services environment
* Proven IT (Microsoft package) experience/ High Proficiency in MS Office Suite
* Excellent interpersonal and communication skills.
* Adaptable, resilient and ability to change priorities and work in a fast paced & dynamic environment.
* Proven track record and ability to handle business information with the highest level of confidence.
* Conceptualisation & business acumen with a good understanding of broader business requirements
* Highly professional attitude towards work.
* Highly organised with excellent planning and multitasking skills.
* Self directed with strong judgment and decision making skills.
* Ability to work independently on own initiative and as a member of the team.
* Engage in continuous professional developmental activities consistent with requirements of the position.
Key Responsibilities:
* Maintain confidentiality in relation to sensitive hospital information
* Prepare correspondence, reports, minutes, documents and presentations using a variety of software
* Management of Consultants files and associated systems
* Attend meetings and take minutes/record actions for follow up and execution
* Collate and compile statistical data as required
* Extensive diary management
* Manage electronic filing and digital archiving systems and maintain contact lists
* Screen emails and take action as necessary
* Screen telephone calls and take action as appropriate
* Develop a sound knowledge of hospital policies and procedures
* Interact extensively with multiple parties, both internal and external, building a good and professional rapport with key contacts
* Exercise independent judgement and decision making abilities
* Act as a liaison between management and staff to ensure good communication
Communication Skills
* Communicate appropriately with colleagues to ensure a quality service is provided to all while constantly striving for excellence in patient/customer care.
* Communicate in a manner that avoids antagonism, reduces conflict and prevents undue anxiety.
* Recognise limitations and seek assistance where necessary.
* Attend and contribute to appropriate meetings.
* Accept constructive advice when appropriate.
* Report all incidents immediately, which may adversely affect a patient, colleague or the Blackrock Clinic.
General Expectations
* Support the philosophy, objectives and goals of Blackrock Clinic.
* Observe the appropriate lines of authority.
* Maintain strict confidentiality regarding all patients and the activities of Blackrock Clinic.
* Participate in developing and providing quality care within Blackrock Clinic.
* Continue to develop personal knowledge and skills and seeks outside educational opportunities.
* Present a professional appearance and conform to the dress, hygiene and infection control policies of the Clinic.
* Is always punctual.
* Flexible attitude to changing work practises and working pattern dependant on demand.
Please Note:
Job descriptions are a reflection of the present service requirements and may be subject to review and amendments to meet the changing needs of the service. Please note that we reserve the right to close this vacancy early if sufficient applications are received.
Blackrock Clinic is an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work.
Blackrock Clinic is committed to providing reasonable accommodation when needed. Please advise if you have particular requirements, so that we can look into arranging reasonable adjustments to the recruitment process. You can contact us at
It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position, or in the case of critical skills, you must be eligible for a work permit.