Overview
Join to apply for the Senior Executive Assistant role at Maynooth University.
Department: Human Resources Office
Vacancy ID: 037465
Closing Date: 12-Oct-2025
The Human Resources Department is seeking to appoint a Senior Executive Assistant to join the Contracts and Payroll Team, supporting a broad range of administrative duties associated with the onboarding of new employees, contract preparation, and the management of monthly payroll adjustments. The successful candidate will manage the end-to-end processes of employee onboarding, including the use of the HR Information System (CoreHR) to support the systems set-up of new employees, in line with university policies and processes, and promoting best practice. They will work closely with the university community to provide advice, guidance, and support throughout the contracts and payroll process.
Salary Scale
Senior Executive Assistant (2025): €46,703 – €56,828 p.a. (7 points). Appointments will be made in accordance with public sector pay provisions.
Closing Date
23:30hrs (local Irish time) Sunday 12th of October 2025
Applications must be submitted by the closing date and time specified above. Any applications which are still in progress at the closing time on the specified closing date will be cancelled automatically by the system. Late applications will not be accepted.
Equal Opportunities Maynooth University is an equal opportunities employer. The position is subject to the Statutes of the University.
Responsibilities
* Work within the Contracts and Payroll Team to support onboarding of new employees, contract preparation, and payroll adjustments.
* Manage end-to-end onboarding processes, including HR Information System (CoreHR) setup in line with university policies and processes.
* Provide advice, guidance, and support to the university community throughout the contracts and payroll process.
* Coordinate with teams to handle a broad range of duties in a busy environment with changing demands.
Qualifications and Skills
* Experience working as part of a team in a busy Contracts and Payroll function.
* Excellent interpersonal skills and close attention to detail.
* Organised, flexible, and capable of managing multiple tasks against tight deadlines.
* Demonstrates a high level of discretion with confidential information and can work under pressure, on own initiative and in a team.
* Ability to adapt to a broad range of duties and dynamic priorities.
Additional Information
* The position is a full-time role.
* The University supports ongoing change in a busy Department.
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