Overview
Location: Dublin
Schedule: Part-time – 3 days per week (Monday, Tuesday & Thursday, 09:00am – 14:00pm)
Our client is a fast-paced, and rapidly growing technology company whose software products and solutions help automakers build dynamic software-defined vehicles.
They are now hiring a part-time Executive & Office Coordinator to support the Dublin operations and work closely with the General Manager.
This is a varied and impactful role, ideal for a highly organised professional who enjoys creating structure, supporting leadership, and ensuring an office runs smoothly and professionally.
The Role
The Executive & Office Coordinator will provide high-quality administrative support to the General Manager while overseeing the day-to-day coordination of the Dublin office.
Key Responsibilities
Provide day-to-day administrative support to the General Manager and Dublin team, including correspondence, document preparation, and follow-up on action items
Manage scheduling for internal and external meetings, interviews, and appointments
Oversee the smooth running of the Dublin office, including supplies, equipment, workspace organisation, and vendor coordination
Help establish and maintain best-practice office processes that support both internal and external stakeholders
Assist with onboarding logistics and coordinate with the HR team on people-related initiatives
Support internal communications and event coordination
Manage ad hoc administrative projects as required
About You
Proven experience in an Executive Assistant, Office Manager, or similar administrative role
Highly organised, detail-oriented, and proactive in your approach
Strong written and verbal communication skills
Comfortable managing multiple priorities in a dynamic environment
Proficient in Microsoft Office Suite and online scheduling tools
Discreet, professional, and trustworthy when handling confidential information
What We Offer
Part-time working arrangement (approximately 3 half days per week: 09:*****:00, Monday, Tuesday & Thursday)
A collaborative and supportive team environment
A modern, newly established Dublin office
The opportunity to help shape an efficient, positive, and well-run workplace culture
Interested?
Reach out to Shauna with your updated CV, ******
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