Ref. 01260
Project Administrator/Document Controller
Our client is a large multinational engineering consultancy that undertakes works in the highway and public realm and transportation areas and is seeking a Project Administrator/Document Controller to be part of the team.
The successful candidate will, in the course of the satisfactory performance of duties, be required to maintain good relations with the internal team and support groups, the client, and the Operations & Maintenance Contractors.
The Project
The Project involves the provision of technical advice and any other services to support the client’s requirements in connection with highway infrastructure operations and maintenance.
KEY RESPONSIBILITIES
To monitor, appraise, develop, and control the information output from the Commission Team including responsibility for all reports and briefing notes. To monitor, appraise and control the information received from the Operators. Duties include:
1. Control of critical documents via a shared drive;
2. Drafting of reports and presentations for issue internally and externally;
3. Draft communications and correspondence to contractors;
4. Compiling dashboards and liaising with contributions to meet deadlines;
5. Coordination and management of project controls/documentation;
6. Submission and tracking of project documentation including Task Orders, Reports, Letters, etc.;
7. Coordination and management of weekly timesheets;
8. Following up with members of the team on internal and external deliverables and raising concerns on delays with the Commission Manager;
9. General administration duties including filing, reporting, etc.;
10. Attendance at project meetings, recording actions and the preparation of meeting notes;
11. To maintain a knowledge of the status of the project documentation at all times and be able to report internally;
12. Support the Commission Manager and ensure effective management of contracts including progress reporting;
13. To liaise with other teams and within the wider business and other key stakeholders;
14. Manage day-to-day administrative duties and ensure procured for internal processes are in place and kept up to date.
QUALIFICATIONS AND EXPERIENCE
The successful candidate should meet the following minimum requirements:
1. A minimum of a level 6 qualification recognised by the National Framework of Qualifications/Quality or equivalent 5+ years postgraduate experience in their area of expertise.
LANGUAGES
Fluent in written and spoken English.
KEY SKILLS
1. Excellent written and verbal communication skills;
2. Good team player;
3. Analytical, numerate, and self-motivated;
4. Ability to prioritize, achieve deadlines, and work with minimal supervision;
5. Demonstrate initiative with managing workload;
6. Strong interpersonal skills;
7. Good experience and knowledge of project administration, ideally in a multidisciplinary environment;
8. A good understanding of the Microsoft platform and applications, particularly Project.
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