Job Description
We are seeking an exceptional Administrative Support Coordinator to join our team in EMEA. As a key member of our support staff, you will provide high-level administrative assistance to senior leaders, ensuring seamless execution of their schedules, logistics, and communications.
Your primary responsibility will be to maintain immaculate systems to ensure no details slip through the cracks while providing comprehensive support. This includes scheduling and managing calendars for leaders and their organizations, supporting tracking and execution of action items, building and maintaining organizational systems for tracking and managing inbound requests, managing leader inboxes and communications, and providing welcoming experiences for in-person visitors.
You will also handle travel logistics, coordinate logistics for conferences and events, and manage expense claims and reimbursements for leaders.
In addition, you will assist with ad-hoc projects using your problem-solving skills and proactive mindset to drive positive outcomes.
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Required Skills and Qualifications
* Highly organized with the ability to build systems to track and prioritize multiple tasks
* Maintain a high level of attention to detail in fast-paced and changing environments
* Experience working in heavily external-facing Executive support roles
* Excellent time management skills
* Positive, calm, and welcoming attitude with effective communication skills
* Able to handle sensitive and confidential information with discretion
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Benefits
This role offers a unique opportunity to work in a dynamic and growing organization, with a competitive salary range of €140,000 - €170,000 EUR per annum. Additionally, you will have the chance to work in a collaborative environment, contribute to the success of the team, and develop your skills and expertise.
We are committed to creating a supportive and inclusive workplace culture that values diversity, equity, and inclusion.
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Others
We are looking for a highly skilled and motivated individual who is passionate about delivering exceptional administrative support. If you are a detail-oriented and organized professional with excellent communication skills, we encourage you to apply.
The expected location for this role is Dublin, Ireland, and we require all staff to be in the office at least 25% of the time.
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