We are seeking a Projects Administrator to play a key supporting role to management in the day-to-day running of the business. This is a hands-on role, both office-based and on the road, suited to someone who is highly organised, trustworthy, discreet, commercially aware, and comfortable working with numbers. The ideal candidate will work quickly and accurately across a wide range of administrative and operational tasks, supporting management to keep projects and operations running efficiently.
Key Responsibilities
* Support the coordination and administration of daily business operations and ongoing projects.
* Liaise closely with all departments to ensure smooth project and operational delivery.
* Handle sensitive information with discretion and maintain strict confidentiality at all times.
* Prepare for discussions and meetings, ensuring all relevant paperwork and documentation are ready in advance.
* Set up, attend, and minute meetings; ensure actions are recorded and followed up promptly.
* Schedule and organise appointments, visits, and internal communications.
* Obtain and compare supplier quotes to ensure value for money.
* Assist with job confirmations, pricing checks, scheduling, and logistics.
* Liaise with suppliers and contractors, ensuring all agreements are documented and confirmed in writing.
* Monitor project budgets, timelines, and deliverables.
* Analyse figures, costs, and reports to support accurate decision-making.
* Compile and summarise key information clearly for management review.
* Maintain organised records and documentation to support effective decision-making.
* Act as a communication link between management, staff, and external partners.
Skills & Experience
* Strong administrative and organisational skills.
* Commercially aware with sound financial understanding.
* Strong mathematical skills — confident and savvy with figures, cost analysis, and data accuracy.
* Strong computer skills, including Excel, Word, and Outlook.
* Experience with ERP systems
* Excellent communication skills, both verbal and written — confident, professional, and clear.
* Strong negotiation skills — a distinct advantage.
* Proven ability to work quickly and accurately under pressure.
* Fast learner who can adapt quickly to new systems and tasks.
* Skilled in meeting preparation, note-taking, and action follow-up.
* Strong follow-through on tasks and ability to close out actions efficiently.
* Previous experience in projects, operations, or administration.
* Demonstrated ability to handle confidential information with integrity and professionalism.
Personal Attributes
* Trustworthy, discreet, and dependable.
* Fast, efficient, and results-focused.
* Thrives in a busy, varied environment.
* Strong with numbers and clear in communication.
* Highly organised, with excellent time management and prioritisation skills.
* Collaborative and confident working with all departments and external stakeholders.
* Adaptable and comfortable working both in the office and on the road across different sites and projects.
Job Type: Full-time
Benefits:
* Bike to work scheme
* Company pension
* Employee assistance program
* On-site parking
Ability to commute/relocate:
* Navan, CO. Meath: reliably commute or plan to relocate before starting work (required)
Location:
* Navan, CO. Meath (preferred)
Work Location: In person