Our client operates a modern coworking and innovation space that supports startups, remote professionals, and growing SMEs.
The environment is professional, collaborative, and service-focused, providing flexible workspace solutions alongside business support services.
The organisation places a strong emphasis on operational efficiency, customer service, and maintaining a high-quality workspace for members and visitors.
About the Role
Our client is seeking an Accounts & Administration Officer to support the financial and administrative operations of the organisation.
This role will involve managing daily accounting processes, providing administrative support, and helping ensure the smooth day-to-day running of the workspace.
The position offers flexible working hours between 30 and 40 hours per week.
The successful candidate will work closely with management to maintain accurate financial records, process payroll, and support general office operations.
This is a fully onsite role, suited to someone organised, detail oriented, and comfortable working in a busy, service focused environment.
Key Responsibilities
Accounts
Process supplier invoices, purchase orders, and expense claims
Reconcile bank accounts, payments, receipts, and petty cash
Prepare customer invoices and follow up on outstanding payments
Assist with
month-end tasks
, including financial reports and reconciliations
Support preparation of financial information for management and external accountants
Monitor spending against budgets and flag any variances
Maintain financial records and documentation in line with company procedures
Payroll and Compliance
Process
weekly or monthly payroll using Thesaurus Payroll
Maintain employee records and ensure accurate recording of hours and salary updates
Support completion of statutory returns including
PAYE and other compliance requirements
Assist with staff onboarding processes and HR documentation
Administration
Provide day-to-day administrative support across the office
Respond to queries from members, visitors, and prospective tenants
Maintain records, databases, and internal documentation
Prepare contracts, letters, and other business documentation as required
Support meeting room bookings, events, and general operational tasks
Order office supplies and manage stock levels
Liaise with suppliers, contractors, and service providers
Customer and Facility Support
Assist tenants and visitors with general enquiries
Ensure meeting rooms, common areas, and coworking spaces are well presented
Support facility coordination including access cards, parking arrangements, and maintenance requests
Ideal Candidate Profile
Experience in
accounts administration or a similar finance support role
Good understanding of
bookkeeping principles and financial record management
Experience using
Big Red Cloud
would be an advantage
Experience using
Thesaurus Payroll
would be beneficial
Proficient in
Microsoft Office
, particularly Excel
High level of
attention to detail and accuracy
Excellent organisational and communication skills
Ability to manage multiple tasks and work independently
Professional and customer-focused approach
Desirable Qualifications
Qualification in
Business, Accounting, Finance, or a related discipline
Experience working in a
shared workspace, property management, or service-based environment
Personal Attributes
Reliable, discreet, and trustworthy when handling financial information
Proactive with the ability to take ownership of tasks
Friendly, approachable, and professional with tenants and visitors
Comfortable working within a varied and dynamic workload
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