Post Title:Grade IV Administrative Officer Endocrine Outpatient ServicesPost Status:PermanentDepartmentMedical DirectorateLocation:Beaumont Hospital, Dublin 9Reports to:Directorate Support Supervisor;with regard to day-to-day operational issuesDirectorate Support Manager;with regard to overall quality of work, development, and compliance with strategic and operational objectivesSalary:Appointment will be made on GRADE IV – CLERICAL (€35,609 - €51,718, €54,914 LSI) at a point in line with Government pay policy.Hours of work:Full-TimeWork Pattern:5 days per week (Monday – Friday)Target Hours:35 hours per weekFlexi-time(Extended Working Day Roster)Start Time: between 8.00am – 10.00amEnd time: between 16.00pm – 17.00pmClosing Date:12.00pm on Tuesday 4th November 2025Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.General ResponsibilitiesTo carry out the functions of the administrative role as directed by the directorate management team in line with standard operating procedures.To conduct yourself at all times in a manner in keeping with Beaumont Hospital policies and procedures as well as statutory regulations.Maintain and update mandatory training compliance.ResponsibilitiesPrincipal DutiesOutpatient Clinic ReceptionAcquisition and preparation of patient medical records for weekly outpatient clinicsWaiting List Management and appointment scheduling (in line with National Policy for Management of Outpatient Services)Clinical Transcription/Editing utilising T-Pro digital dictation and transcription packageTelephony duties – manage all incoming calls to the service and follow-up as appropriateFiling of clinical documentation as per National Guidelines for the management of patient recordsManagement of Departmental email accountComply with obligations to protect patient confidentiality and data at all times (GDPR)Scanning and transmission of documents in line with GDPR guidelinesRisk Management – monitor own department and service for elements of risk and escalate to management team in a timely mannerParticipate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as requiredN.B. The above list not exhaustive and is intended to be merely indicative of the role as it currently stands. The role may need to be adjusted to meet changing needs of healthcare provision within the organization.QualificationsMandatory:Candidates must have at the latest date of application:Professional Qualifications, ExperienceEligible applicants will be those who on the closing date for the competition:Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.Or(ii) Passed an examination of at least equivalent standardOr(iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills And (b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office based on the skills competencies and knowledge for the post.HealthA candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.CharacterEach candidate for and any person holding the office must be of good character.Desirable:Good working knowledge of Microsoft Office Suite (Word, Excel, Outlook)Experience working in a healthcare environmentExcellent keyboard skillsInformal enquiries:Deirdre Spencer