We are recruiting a Senior Legal Secretary for a large Dublin law firm with offices globally.
You will be part of a firm who are modernising the Secretarial workload and have removed billing processes from their duties. In place of this, Secretaries will have more time to embed themselves into the Practice Groups they support. Your workload will be more varied and allow you to focus more on event planning, BD activities and coordination of CPD for fee-earners.
* Dublin 2 offices - 2 minutes from green line Luas
* Hybrid working environment- 3/4 days onsite per week
* Excellent salary plus benefits – full healthcare, pension, life assurance and annual bonus up to 8%
Working collaboratively with the rest of the team, your duties will include:
* Coordinating internal and external meetings and events, making reservations, organising invite lists, technical equipment and catering and managing events on the day.
* Acting as a mentor to less experienced members of the team and supporting them in their development.
* Managing fee earner expectations in terms of deadlines and status of tasks undertaken
* Organising travel arrangements including itineraries, flights, hotels, visas and taxis.
* Understanding document management processes (iManage)
* Utilising document production for the creation of all first draft documents
* Meeting preparation including agendas and collating meeting papers.
* Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice
* Understanding the client matter opening, client reporting and client balances processes
In order to be considered you will have:
* 3-4 years' experience as a Legal Secretary in a corporate environment.
* Strong working knowledge of MS Office suite document management software.
* Strong organisation and prioritisation skills
* Good verbal and written communication skills
For further information on this role please contact Sarah Ryan in Lex Consultancy.