Job Title: Admin Assistant & Sales Assistant (Modular Homes)
Location
In House Location Cullentra, Monamolin Gorey
Employment Type
Full-time
Company Overview
We are a fast-growing modular home company delivering high-quality, turnkey modular units for residential, commercial, and agricultural use. We are looking for a reliable, organised Admin Assistant & Sales Assistant to support daily operations, manage admin tasks, and help the sales team follow up leads and keep the pipeline moving.
Key Responsibilities
Admin Support
* Answer phone calls, manage inboxes, and respond to customer queries professionally
* Schedule appointments, site visits, and showroom/factory viewings
* Maintain accurate records in our CRM and internal systems
* Prepare and organise customer files (quotes, drawings, specs, contracts, delivery details)
* Create and format documents (letters, invoices, PO requests, basic reports)
* Coordinate with operations teams on delivery, installation dates, snag lists, and aftercare items
* Track supplier invoices and support basic accounts admin (filing, reconciling paperwork)
* Keep the office organised, stocked, and running smoothly
Sales Support
* Qualify incoming leads (phone, email, website forms, social media) and route them correctly
* Follow up enquiries promptly and keep prospects warm with updates and next steps
* Assist in preparing quotes, proposal packs, spec sheets, brochures, and pricing summaries
* Update lead stages, notes, and tasks in the CRM daily
* Confirm customer requirements: size, use case, budget, timeline, site access, and location
* Book sales calls and ensure the sales team has complete information before meetings
* Support upsells and add-ons (foundations, fit-out upgrades, cladding, transport, etc.)
* Collect documents from customers (site photos, measurements, Eircode, access details)
Marketing and Coordination (Support)
* Assist with basic social media posting and enquiry handling (optional)
* Request customer reviews and organise testimonials after successful installs
* Maintain a clean database of customer leads and contacts
* Be able to take Photos & Videos for social media
Must Have
* Confident speaking with people over the phone and comfortable handling inbound and outbound calls daily
* Strong spoken and written English (and professional phone manner)
* Highly organised with strong attention to detail
* Comfortable using Google Workspace or Microsoft Office
* Reliable, punctual, and able to work independently
* Able to update CRM records and follow processes consistently
Required Skills and Experience
* 1+ year experience in administration, customer support, sales support, or similar role
* Strong communication skills (phone, WhatsApp, email) with a friendly and confident manner
* Ability to multitask, prioritise, and work under pressure in a busy environment
* Professional, dependable, and able to handle sensitive customer information
Desirable (Nice to Have)
* Experience in construction, modular homes, manufacturing, or property-related businesses
* Experience using CRMs (HubSpot, Pipedrive, Zoho or similar)
* Basic knowledge of quotations, invoicing, or purchase orders
* Interest in homes, design, construction, or customer-facing sales
What You'll Get
* Training on our products, systems, and sales process
* Clear growth opportunities into Sales Coordinator / Office Manager / Junior Sales roles
* Competitive pay based on experience
* Supportive team environment with real responsibility and impact
How to Apply
Send your CV and a short note explaining why you fit the role to:
Subject line: Admin & Sales Assistant Application
Job Type: Full-time
Pay: From €27,000.00 per year
Work Location: In person