Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service cutting-edge equipment that helps our customers manufacture display and semiconductor chips – the brains of devices we use every day. As the foundation of the global electronics industry, Applied enables the exciting technologies that literally connect our world – like AI and IoT. If you want to push the boundaries of materials science and engineering to create next generation technology, join us to deliver material innovation that changes the world.
What We Offer
Location: Leixlip, IRL
You’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possible – while learning every day in a supportive leading global company.
At Applied Materials, we care about the health and wellbeing of our employees. We’re committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go.
Role Overview
We are seeking a highly organized and detail-oriented Operations Administrator / Project Coordinator to support day-to-day operational activities and site onboarding processes. This role blends administration, coordination, and data/reporting, making it ideal for someone with strong Excel skills who enjoys working across multiple teams and ensuring smooth execution of processes. You will play a key role in supporting employee onboarding, site access, compliance tracking, and operational reporting while improving efficiency and accuracy across workflows.
Key Responsibilities
Onboarding & Site Coordination
Coordinate end-to-end onboarding for new hires and contractors
Manage documentation (e.g., forms, ID verification, system setups)
Schedule and coordinate site training and inductions
Conduct welcome sessions and site orientation support (e.g., meet & greet, site walks)
Ensure all site access requirements are completed (badges, system access, facilities access)
Administration & Operational Support
Manage and maintain employee records, training compliance, and access permissions
Coordinate requests across internal systems and stakeholders
Support travel, expenses, and general administrative processes
Act as a key point of contact for operational queries
Maintain process documentation and standard operating procedures
Data, Reporting & Excel Analysis
Own and maintain operational trackers and reporting dashboards
Analyze data trends and identify gaps or improvement opportunities
Produce regular reports on onboarding progress, training compliance, and operational KPIs
Manage and manipulate datasets using advanced Excel (e.g., PivotTables, formulas, data validation)
Cross-Functional Coordination
Liaise with internal teams including HR, Finance, Training, and Site Operations
Coordinate with external vendors or partners where required
Track actions and ensure timely completion of tasks
Key Skills & Experience
5+ years’ experience in administration, operations, or project coordination
Strong organizational and multitasking skills
Advanced Excel skills (essential)
High attention to detail and accuracy
Strong communication skills (written and verbal)
Ability to manage multiple stakeholders and deadlines
Own transport is essential as this role is based across Leixlip and Maynooth (Co. Kildare) sites
Preferred Experience
Experience working in a fast-paced or technical/operations environment
Exposure to onboarding, compliance, or workforce coordination
Familiarity with travel booking systems, expenses, or vendor coordination
Experience with internal systems or workflow tools
Key Competencies
Organization & Planning
Data Accuracy & Analytical Thinking
Stakeholder Communication
Problem Solving
Process Improvement Mindset
Why This Role?
This is an excellent opportunity for someone looking to grow into a project management or operations career, gaining exposure to site operations, cross-functional coordination, and data-driven decision-making.
Additional Information
Time Type: Full time
Employee Type: Assignee / Regular
Travel: No
Relocation Eligible: No
Applied Materials is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other base prohibited by law.
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