JLL Supports The Whole You, Personally And Professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Facilities Coordinator
Corporate Accounts – Technology/Finance - Dublin
Key Responsibilities:
Facility Operations Management
* Serve as the primary point of contact for all visitors and staff
* Based at the front of house reception desk
* Monitor and process daily customer reports (approximately 200 annually)
* Support our site manager in the maintenance, repairs, and improvements of building systems (HVAC, electrical, plumbing, etc.)
* Support vendor relationships and service contracts
* Conduct regular building inspections and safety audits
* Ensure compliance with health and safety regulations
Front Of House & Client Experience
* Situated at the front of house reception desk
* First point of contact for all visitors, contractors attending the site
* Energetic, welcoming and friendly to all who enter the office
* Control contractor and visitor logs
Asset and Inventory Management
* Maintain an up-to-date inventory of office equipment and furniture
* Manage procurement processes for new equipment and supplies
* Implement and maintain an effective asset tracking system
Sustainability and Energy Management
* Implement and monitor energy-saving initiatives
* Promote sustainable practices in the workplace
* Track and report on environmental performance metrics
Budget and Financial Management
* Support the site manager with the facilities budget
* Track expenses and identify cost-saving opportunities
* Track invoices and spend
Project Management
* Participate in facility improvement projects
* Coordinate cross-functional teams to deliver projects on time and within budget
Event Management
* Support the planning and execution of on-site events
* Manage logistics for meetings, conferences, and corporate functions
* Ensure compliance with event-related policies and standards
* Cross functional collaboration with the global events team to ensure consistency of delivery in events
Vendor and Contract Management
* Negotiate service level agreements (SLAs) with vendors
* Conduct regular performance reviews of service providers and provide feedback to the account director
* Ensure compliance with contractual obligations
Qualifications and Skills:
* Minimum of 3-5 years of proven experience in facilities management, preferably in a corporate environment
* Knowledge of building systems and maintenance practices ideal
* Proficiency in Google Suite applications
* Familiarity with CAD software and space planning tools
* Excellent project management and organizational skills
* Strong communication and interpersonal skills
* Fluent in German and English, both written and spoken
* Knowledge of relevant health, safety, and environmental regulations ideal
* Experience in vendor management
* Proven ability to manage multiple projects simultaneously and meet deadlines
* Strong problem-solving skills and ability to work under pressure
* Experience with change management processes in workplace transitions
About JLL –
We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honoured to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.