All of our jobs are based in Louth/ Meath/ Cavan/ Monaghan and North Dublin
Job Title: Executive Assistant
Are you an Executive Assistant looking for a fresh start?
We are looking for an Executive Assistant to join our client's dynamic team.
Permanent role, Hybrid role.
Parking on site.
Duties will include:
Arrange Travel, flights & Accommodation within budget & company policy
Co-ordinate processing / applications for new visas, & travel documents
Ad hoc support to Finance team in bookkeeping, expense calculations, & general reconciliations
Support MD in travel, admin, arranging meetings, general support
Complete various applications / forms / contracts from internal or external parties relevant to the business
Diligently mange and co-ordinate company correspondence (mail merge) with external clients and suppliers
Regularly and accurately update company protocols and policies
Order stationery and general office supplies and kitchen supplies
Support the implementation of ISO across the business
Answer calls & deal with all queries Upkeep of offices
Proactively action and coordinating necessary repairs and maintenance
Oversee office cleaner to ensure consistent high-quality standards are met
Liaise and co-ordinate with external IT provider on all supports, systems, acquisition of laptops, equipment and Cybersecurity
Manage and co-ordinate internal cybersecurity processes and procedures with external IT support company Staff communication & onboarding
Keep staff updated on all relevant admin updates, events
Oversee and action all staff onboarding procedures and follow-up's
Run admin / customised reports as needed
People skills
Pleasant, outgoing with a 'positive can-do approach'
Highly organised, good time keeping with proactive follow-up
Can work under pressure and multi-task
High level of attention to detail and good initiative
Highly numerical and comfortable working with figures Systems experience
MS office suites – Word, Excel & PowerPoint and MS Teams
Sage (preferable not necessary)
CRM / database
MS Mail merge system
Thoroughly at ease with office systems and open to learning – technology / cybersecurity savvy
ISO / external quality assurance scheme
If you are interested in the above role or any of our other roles, please apply to job reference HM/872 on .
At The Recruitment Bureau, we respect your privacy; your CV will not be forwarded to a client company without your consent.
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