Executive Support Role
We are seeking a proactive and highly organised Executive Support Assistant to join our team at Dublin. This role is essential to the day-to-day running of the business, supporting both operational and customer service functions.
Key Responsibilities:
* Customer Support: Assist with showroom walk-ins in a professional and friendly manner. Support the call centre team in resolving customer queries.
* Executive & Admin Support: Provide admin support to the General Manager and Business Manager. Prepare reports, and assist with documentation for internal processes.
* Stock & Vehicle Admin: Manage vehicle buy-ins. Maintain in-stock notes, tagging, and stock price adjustments. Add cost lines in CDK (Keyloop) and manage prep work coordination.
* Ownership & Compliance: Process SIMI ownerships, tax, VRT, AA cover, warranties, and logbook transfers. Handle fines, tolls (Eflow), and documentation issues (VLC, ownerships).
* Reporting & Documentation: Update sales reports and stocklists. Maintain accurate vehicle documentation, support trade invoicing, and resolve ownership issues.
This role requires experience in a dealership or similar admin role, familiarity with CDK or dealership management systems, excellent communication, organisation, and problem-solving skills, ability to handle confidential information professionally, and knowledge of Irish motor trade processes (SIMI, VRT, ownership).
We offer a friendly and supportive working environment, exposure to all areas of dealership operations, and development opportunities as part of a growing team. We value teamwork and encourage continuous learning.
Please note that we require you to have a valid driving licence.
Requirements:
* Experience in a dealership or similar admin role
* Familiarity with CDK or dealership management systems
* Excellent communication, organisation, and problem-solving skills
* Able to handle confidential information professionally
* Knowledge of Irish motor trade processes (SIMI, VRT, ownership)
Benefits:
We offer a competitive salary and benefits package, including health insurance and pension scheme.
About Us:
We are a leading car retailer in Dublin, committed to providing exceptional customer service and building strong relationships with our customers.