Office Manager & PA to the CEO - Evergreen Care Nursing Home Group
Evergreen Care is seeking to recruit an Office Manager & PA to the CEO to join our team based in Dunboyne, Co Meath. Reporting to the COO and CEO as required, the successful applicant will provide professional, proactive support to the Chief Executive Officer, while ensuring the efficient and smooth running of our Meath based Support Office.
Location: Waynestown, Summerhill Road, Dunboyne, Co Meath. The role requires routine travel to any of Evergreen Care’s 12 nursing homes or other locations as necessary.
About the Role
This role requires exceptional administrative and organisational skills, strong attention to detail, and the ability to manage multiple priorities in a dynamic environment. The successful candidate will play a pivotal role in supporting the CEO, working closely with the COO, and fostering a positive, well‑coordinated office environment that supports collaboration and high performance.
Key Responsibilities
Executive Support
* Provide full PA support to the CEO, including complex diary management, travel coordination, and meeting scheduling.
* Manage correspondence, emails, and documentation with professionalism and confidentiality.
* Prepare meeting materials, agendas, and minutes, ensuring follow‑up actions are tracked and completed.
* Support the coordination of Board and senior leadership meetings, including logistics and documentation.
* Liaise with internal and external stakeholders on behalf of the CEO in a professional and timely manner.
Office Management
* Oversee the day‑to‑day running of the Support Office to ensure a professional, efficient, and welcoming environment.
* Manage office supplies, stationery, and equipment procurement, maintaining adequate stock levels.
* Coordinate maintenance, cleaning, and health & safety requirements for the office.
* Act as the main point of contact for facilities, suppliers, and service providers.
* Plan, arrange, and manage all Support Office social and team‑building events, fostering a positive and inclusive workplace culture.
* Maintain strong communication channels within the Support Office to ensure smooth day‑to‑day operations.
Administration & Systems
* Prepare and format documents, reports, and presentations to a high standard using Microsoft Office (Word, Excel, PowerPoint, Outlook) and use of Canva or similar.
* Maintain electronic and paper filing systems, ensuring accuracy, organisation, and confidentiality.
* Assist with financial administration, including invoice processing and budget tracking where required.
* Support the implementation and maintenance of efficient administrative systems and procedures.
* Experience in event support & coordination including logistics and communications for internal and external events.
* Ability to manage meeting attendance including scheduling meetings and ensuring appropriate staff availability.
Key Skills & Attributes
* Excellent organisational and time‑management skills, with strong attention to detail.
* Proactive, resourceful, and able to work independently as well as collaboratively.
* Excellent written and verbal communication skills. The ability to write formal reports and communications.
* Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Professional, confidential, and adaptable, with a positive, can‑do attitude.
* Strong interpersonal skills, with the ability to interact confidently and effectively with senior executives and stakeholders.
* Creative and enthusiastic in planning and delivering social and team‑building initiatives.
Qualifications & Requirements
* Experience in a similar role (PA/Office Manager or Executive Assistant).
* Experience supporting senior leadership, preferably within a busy corporate or healthcare environment.
* Full clean driver’s licence and access to own transport (required).
* Relevant qualification in Business Administration or a related field (preferred but not essential).
Working Conditions
* Full‑time, office‑based role.
* Standard office hours – 09:00 am to 17:30 pm, with occasional flexibility required to support executive commitments or events which may occur outside the normal working hours.
* The salary for this role is dependent on experience & qualifications and will be competitive for a suitably experienced candidate.
* The role is expected to evolve over time; maximum flexibility is required to work in the nursing home environment. Any changes or alterations of the role will only be introduced after appropriate notice and training (if required) are given. Specific tasks and objectives will be agreed with the post holder periodically.
About Us
Evergreen Care is a healthcare organisation providing long‑ and short‑term residential care and services. With twelve nursing homes nationwide, we offer a fresh perspective in nursing home care in the heart of Ireland communities. We need amazing people – from managers, nurses and carers to administration, housekeeping and catering – who play a vital role in our Evergreen Care community. More than a job, a career with us means you become part of a special community where you can make a real difference to the lives of our residents every day.
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