TTM Healthcare
are proud to partner with our client in the
Public Sector
to recruit a temporary
Grade IV Medical Secretary
in Galway.
Location:
Tuam
Hours:
9am to 5pm, 35 hour working week
Contract:
Temporary 6 month initial contract
Pay-rate:
€***** – €***** per hour depending on previous relative public sector experience
Available for an immediate start
Key Responsibilities
Report directly to the Director of Counselling and provide day-to-day administrative assistance.
Prepare agendas, attend meetings, and produce accurate and timely minutes.
Maintain efficient filing systems, both electronic and manual.
Update, maintain, and monitor a range of databases and client records using Microsoft Word and Excel.
Ensure data is recorded accurately and stored in accordance with confidentiality and GDPR requirements.
Collate and process Freedom of Information (FOI) requests, DPP reports, and client complaints.
Assist Counsellor Therapists with administrative tasks, including forms, queries, and information requests.
Provide timely and accurate information to support service delivery.
Correspond professionally with internal HSE departments and external agencies via email and phone.
Handle sensitive information with discretion and professionalism.
Meet and greet clients attending the service, ensuring a welcoming, respectful, and supportive environment.
Manage client check-ins and direct queries appropriately.
Essential Skills & Competencies
Proficiency in
Microsoft Excel
and
Microsoft Word
(data entry, formatting, basic analysis).
Strong organisational and time-management skills.
Excellent written and verbal communication abilities.
High level of accuracy and attention to detail.
Ability to handle confidential information with discretion.
Professional, empathetic, and client-focused manner.
Ability to work independently and as part of a multidisciplinary team.
Please apply with your updated CV asap.
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