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Job Overview:
We are seeking a detail-oriented and proactive individual to join our team in a dual-capacity role focused on legal cost management and financial administration. This role involves working closely with fee earners, external professionals, and internal stakeholders to ensure the smooth running of cost recovery, payroll, and financial operations.
Key Responsibilities:
Legal Costs Management:
* Draft, review, and finalise legal cost documentation in collaboration with fee earners.
* Maintain and monitor debtor reports; actively follow up on outstanding payments.
* Negotiate settlements and agreements on costs with opposing parties, insurers, and cost accountants.
* Support the preparation of performance reports and cost-related analysis for internal use.
Financial Reporting & Analysis:
* Prepare and distribute internal financial reports, including annual fee earner targets and monthly commission reports.
* Respond to internal queries regarding financial metrics and reporting.
* Support external audits and liaise with auditors and accountants during year-end reviews.
Banking & Payments:
* Manage EFT payments and address any related banking queries.
* Monitor bank balances and ensure financial activities align with cash flow and overdraft limits.
Payroll & Staff Liaison:
* Administer weekly payroll, including new joiner/leaver setup and voluntary deduction reconciliations.
* Oversee pension contributions and coordinate with relevant providers.
* Serve as the point of contact for employee queries on payroll, statutory leave entitlements, and official documentation (e.g. Department of Social Welfare, salary certificates).
HR & Administrative Support:
* Maintain and update internal records such as holiday and sick leave reports.
* Provide general administrative support to ensure accurate personnel and payroll documentation.
Qualifications and Skills:
* Prior experience in a similar legal, financial or payroll administrative role is essential.
* Strong analytical and negotiation skills.
* Excellent communication and interpersonal abilities.
* Proficiency in financial software and Microsoft Office Suite.
* Understanding of relevant statutory requirements and financial reporting standards.
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