We are seeking a highly organized and detail-oriented Accounts and Administration Assistant to provide accounting and administrative support across multiple business entities. This position plays a key role in ensuring accurate financial processing, compliance with reporting deadlines, and smooth day-to-day office operations. This role supports a range of accounting and office functions across multiple entities — ideal for someone who enjoys variety, accuracy, and taking ownership of their work.
Key Responsibilities
Accounting & Finance
* Process weekly Payments accurately and timely and maintain supporting documentation.
* Prepare VIES and Intrastat reports by the 23rd of each month.
* Provide support on weekly payroll, including PAYE/PRSI and CSO reporting.
* Manage VAT returns via SAGE and ROS.
* Conduct Sage bank reconciliations for EUR accounts.
* Complete monthly debtor statements and aged debtor reports; issue customer statements and follow up on overdue accounts.
* Ensure vehicle tax is up to date for all trucks and company vehicles.
* Manage Sea Fisheries Protection Authority reporting.
* Process confirmation invoices, prepare remittances and ensure payments are completed timely.
Administration & General Office Duties
* Monitor and manage admin, saving or printing relevant emails, statements, and responding to queries as needed.
* Manage general correspondence, bookings, document filing, and record maintenance.
* Support reception and phone duties.
* Provide administrative support for management, including correspondence and scheduling.
Skills & Qualifications
* Minimum 2 years' experience in an accounting or administrative support role.
* Strong working knowledge of Intact and Sage or equivalent accounting systems.
* Familiarity with ROS, regulatory reporting systems, and general financial compliance requirements.
* Excellent Excel and Microsoft Office skills.
* Strong organizational and multitasking ability.
* High attention to detail and numerical accuracy.
* Effective communication skills and ability to liaise with suppliers, customers, and internal teams.
* Ability to manage multiple priorities and work independently.
Working Hours:
* Part-Time. 3 days/week. (Mondays and Fridays are required working days due to payment runs. Following Bank Holiday Mondays, Tuesday is a required working day)
* Some variation depending on payment and reporting cycles which will be remunerated accordingly.
Job Type: Part-time
Benefits:
* On-site parking
Work Location: In person