University Concert Hall (UCH) is seeking a highly organised and detail-oriented Administration Assistant to support its day-to-day operations. Working closely with UCH's Administration Manager, Director/Deputy Director, Accounts Assistant, and Group Management Accountant, this role provides essential support to ensure the smooth running of UCH's Administration Department. The post will also assist the Accounts Department, Box Office, and Operations teams as required. This is a varied role that combines administration, finance, and customer support within a busy and dynamic office environment.
Key Responsibilities
Administration
* Support the Box Office and Operations teams with preparing and filing end-of day cash reports
* Ensure accuracy by reconciling reports
* Assist with the preparation and posting of Concert Settlements
* Prepare lodgements and ensure these are lodged to the Bank in a timely manner
* Ensure compliance with policies and procedures as per company and group guidelines
* Document retention management - assisting in keeping these up to date
* Supporting the Box Office during busy on sale periods
Finance
* Process invoices and assist with accounts payable
* Reconcile and process petter cash when needed
* Assist in preparing Board and other reports
* Support Annual Audits (Eg Assisting with Stock Control for year end/quarter end audits across the
Requirements
Essential
* 2-3 years minimum experience in an office administration role
* Strong Microsoft Office Skills, attention to detail, good communication and previous accounts payable or admin experience.
* Cash Handling experience
* Ability to work to deadlines
* Flexible and adaptable approach to work with a positive attitude
* Communicate and work well with others and as part of a team.
Desirable
* ACCESS (Dimensions) knowledge is a bonus but training will be provided.
* Access to a car, to support Banking requirements.
Job Type: Part-time
Pay: €17.50 per hour
Expected hours: 16 per week
Experience:
* administration: 3 years (required)
Work authorisation:
* Ireland (required)
Location:
* Limerick, CO. Limerick (preferred)
Work Location: In person