Administrative Support Specialist Role Overview
This leading architectural firm seeks a highly professional, proactive, and discreet executive assistant to support their Managing Director and oversee key HR administrative functions within a creative, project-driven environment.
The dual role requires strong multitasking abilities, exceptional organisational and interpersonal skills, and a solid understanding of office and HR processes specific to the sector.
Key Responsibilities
Executive Assistant Duties:
* Provide confidential administrative support to the MD, including diary and calendar management
* Coordinate meetings, travel arrangements, and expense tracking with the admin team
* Prepare and circulate management meeting reports and minutes
* Create and edit presentations, reports, and spreadsheets to support business initiatives
* Organise internal and external events, including client hospitality
* Manage printing, filing, and document preparation, including architectural drawings
HR Administration:
* Draft employment contracts and oversee onboarding for new hires
* Maintain employee records and HR documents, such as performance reviews and leave tracking
* Manage maternity leave processes and payroll coordination
* Respond to employee HR queries and maintain confidentiality of records
* Update HR policies and monitor legislative changes in collaboration with the Managing Director
A motivated individual will thrive in this fast-paced role, working closely with the senior leadership team to deliver high-quality results.
This is an excellent opportunity to develop your career as a skilled administrator, leveraging your expertise to drive business success.