Job Title:Facilities and Project Coordinator Department:Operations, Engineering Job Type: Full Time Hours:40 Blackrock Health Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialities. Each Ward provides a range of services and this role is important in making a significant contribution, developing and maintaining best practice in nursing services at clinical areas.? The Hermitage Clinic is now part of Blackrock Health private hospital group along with the Blackrock Clinic, Galway Clinic, and Limerick Clinic, some of the most advanced hospitals in Irish private healthcare. As a JCI accredited hospital, The Hermitage Clinic is a progressive and pioneering hospital in which care for the patient is central to everything we do. Role Purpose The facilities and project coordinator is responsible for managing the operational aspects of facilities while overseeing specific projects to ensure that are completed efficiently and effectively. Job Background / Context To Assist the TSM with day-to-day operations within the Facilities team. Eg contractor coordination and document management. On the project side there will be an ongoing and changing list of projects to assist with as well as manage in some cases, Eg mobility management (assist the hospital in encouraging greener transport habits in line with our green and sustainability goals) Qualifications / Experience Essential Experience: Engineering degree, relevant professional qualification or equivalent such as a facility management profession certification Previous experience working in a facilities management or a project manager within a healthcare, engineering, business administration setting or any other relevant field Previous experience using software tools for managing work orders, tracking maintenance schedules and budgeting is essential Essential Skills / Competencies: Good Communication and interpersonal skills Programme and Project management with experience managing contractors Understanding of relevant external environments and/or platforms with which hospital processes/ applications are required to interface Determination and persistence Creativity and problem-solving capability Desirable Experience: Previous experience working in a hospital or healthcare setting is desirable Self-driven, capable of dealing with and prioritising multiple task Desirable Skills / Competencies Qualification in project and or facilities management Key Responsibilities Facilities Management Coordinates and manages planned and preventative maintenance to ensure all hospital equipment, utilities and infrastructure remain fully operational and compliant. Liaising with contractors and external service providers to carry out specialised repairs, upgrades and emergency work whilst ensuring minimal disruption to patients and the operations within the hospital Oversees cleanliness, waste management, and infection control measures in collaboration with clinical teams to support a hygienic and safe environment for patients, staff, and visitors. Monitors and enforces compliance with strict health and safety protocols and regulatory bodies Project Coordination Supports the planning, scheduling, and delivery of facility-related projects, ensuring timelines, budgets, and quality standards are met within the private hospital environment. Coordinates closely with the Technical Services Manager (TSM), Project Manager (PM), contractors, and vendors to align project objectives with operational and clinical requirements. Facilitates clear communication between internal departments and external stakeholders to minimise disruption to patient care during renovations or construction works. Monitors project progress, identifies potential risks or delays, and helps implement corrective actions to ensure successful and timely project completion. Communication & Liaison Acts as the primary point of contact between the Technical Services Manager (TSM), clinical departments, and external service providers to ensure clear and consistent communication. Coordinates regular updates, meetings, and progress reports to keep all stakeholders informed on facility operations and ongoing projects within the private hospital. Ensures that communication is timely, accurate, and aligned with hospital policies, particularly when works may impact patient care or clinical services. Builds and maintains strong working relationships with contractors, vendors, and internal teams to promote collaboration and efficient issue resolution. Budget Management Assists, when necessary, in monitoring budgets for facility operations and projects, ensuring alignment with the financial objectives of the hospital Tracks expenditures, invoices, and contractor costs, maintaining accurate financial records and identifying any variances or cost overruns. Supports cost-control initiatives by evaluating spending, identifying efficiencies, and ensuring all financial activities comply with organisational policies and healthcare regulations. Documentation and Reporting Maintain accurate and up-to-date records of facility operations, maintenance activities, and project documentation in line with the hospital standards and regulatory requirements. Prepares reports on project progress, compliance status, and operational performance for management, ensuring transparency and informed decision-making. Ensures all documentation is properly filed, easily accessible, and audit-ready, supporting inspections, accreditation processes, and continuous quality improvement. Why work at the Hermitage Clinic? At theHermitage Clinic, we are passionate about our people and believe in their development and growth. As a member of theteamyou can benefit from:? Competitive salary Onsite parking Pension Annual bonus* Discounted café Sports and Social club Employee Assistance Programme Discounted onsite pharmacy ? Please Note: Job descriptionsare a reflection ofthe present service requirements and may be subject to review and amendments to meet the changing needs of the service. Please note that we reserve the right to close this vacancy early if sufficient applications are received. The Hermitage Clinicis an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work. ? The Hermitage Clinicis committed to providing reasonable accommodation when needed. Please advise if you haveparticular requirements, so that we canlook intoarranging reasonable adjustments to the recruitment process. You can contact us atHR.herm ? It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position, or in the case of critical skills, you must be eligible for a work permit. Skills: Facilities Project Coordinator Engineering