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The Role
GMC are currently looking for an experienced Document Controller to join our team on an exciting new project in Mayo.
Scope
We are seeking a highly organised and detail-oriented Document Controller to join our team. The ideal candidate will have strong experience in managing, organising, and ensuring the accuracy and accessibility of documents related to the company as a whole, including contracts, technical specifications, drawings, procedures, policies, supporting documentation and correspondence.
Key Responsibilities
* Develop and maintain a Document Control process to ensure alignment with ISO standards.
* Assist with maintaining controlled documentation on site.
* Track and manage versions of documents.
* Ensure proper organisation and categorisation of documents.
* Coordinate with project teams to ensure all documentation is accounted for and in the appropriate location.
* Ensuring all documentation conforms to established standards and procedures.
* Ensuring accessibility, traceability and accuracy of documents.
* Ensure construction records are compiled and maintained in good time.
* Collaborate with cross-functional teams to gather, review and update document in accordance with regulatory requirements and internal policies.
* Conduct regular audits of documentation processes to ensure compliance and identify areas for improvement.
* Provide training and support to staff on document control practices and systems.
* Maintain a centralized document management system and facilitate the timely distribution of documents to relevant stakeholders.
* Assist in preparing reports and documentation for management reviews, audits, and regulatory compliance.
* Monitor changes in legislation and industry standards to ensure documentation remains current and compliant.
Essential Criteria for the Role
* Proven experience of at least 1-2 years in document control.
* Excellent organization skills and attention to detail.
* Knowledge of ISO 9001:2015, ISO 45001:2018, ISO 14001:2018.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio).
* Strong communication skills, written and verbal.
* Ability to work independently and manage multiple priorities effectively.
GMC is an equal opportunity employer, and we aim to recruit and retain like-minded people from diverse backgrounds with a wide range of expertise. In GMC we foster a work culture that promotes collaboration and learning, building an environment where our people have the capacity to maximise their potential whilst gaining the opportunity to continuously develop.
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