Office Administrator
This role is responsible for the co-ordination and implementation of processes and procedures to ensure the smooth, day-to-day running of the administrative support functions of our regional office. Key areas of responsibility will include front-office reception services, clerical support, maintaining financial records and reports, preparation of the office admin budget, month-end monitoring and procurement systems.
Key Responsibilities:
* Implement general office processes to ensure the smooth and efficient operation of the regional office.
* Assist the Regional Director and Facilities Manager with the management of office Health & Safety
* Consult with the Facilities Manager on matters relating to reception cover, and group policies & procedures.
* Undertake general administration tasks including ordering of stationery/equipment supplies, stock taking, office organisation and post management.
* Responsible for notifying all relevant personnel of planned meetings and distribution of meeting agendas and minutes as requested by the Regional Director.
* Implement standard procedures and use standardised documentation to ensure best practice is applied in the regional office.
* Provide cover at the main reception desk when required and work as part of a larger team to support the smooth running of the Special Olympics Ireland office.
* Provide support, when necessary, to the regional office staff, consulting with the Regional Director, to prioritise the workload.
* Maintain the day-to-day accounts using both computerised and excel based systems.
* Maintain the financial records in line with centralised document and file management systems, and financial policies & procedures.
* Prepare regional month end accounts, within tight deadlines, that will include bank and petty cash reconciliations, debtor and creditor control, query resolution and journal postings.
* Process supplier invoices against related purchase orders on the procurement system and support the regional team in their use of the system.
* Responsible for the booking management and record maintenance of the regional vehicles.
Skills Required:
* A minimum of 2 years' experience working in a busy environment with responsibility for administration systems.
* A full Irish driving licence and comfortable with driving a regional car and van.
* Demonstrable experience in a position working with a computerised accounts system and have a solid understanding of budgeting and procurement.
* Demonstrable experience in drafting and dealing with correspondence and enquiries from the public and/or partner organisations.
* Competent in the use of databases and Microsoft Office, in particular MS Outlook, Word, and Excel.
* Ability to undertake work/ tasks involving a high degree of attention to detail and confidentiality.
* Highly adaptable and flexible.
* Excellent communication skills, both verbal and written.
* Ability to work effectively as part of a team.
Working at Special Olympics Ireland
Our core values are embedded in the culture of our organisation:
* Passion & Pride
* Equipped for Empowerment
* Flexibility & Adaptability
* One Team
Benefits include:
Enhanced Sick Pay - Enhanced Maternity Pay - Annual Passion & Pride Day - Time off in Lieu - Employer Pension - Staff Welfare and Wellbeing Initiatives
Closing date:
Thu 13 November 2025