Job Title: HR Administrator Overseas / European Staff Liaison Role Overview The HR Administrator Overseas / European Staff Liaison is responsible for supporting day-to-day HR operations while acting as the primary point of contact for European staff relocating to Ireland.
This role ensures a smooth onboarding experience, including travel coordination, airport meet-and-greet, and ongoing employee support to help staff settle into their roles and local environment.
Key Responsibilities HR Administration Maintain accurate employee records and HR databases Prepare contracts, offer letters, and onboarding documentation Ensure compliance with company policies and Irish employment legislation Assist with payroll administration, timesheets, and leave tracking Support recruitment processes, including scheduling interviews and onboarding new hires Handle employee queries in a timely and professional manner Overseas European Staff Liaison Act as the main point of contact for European hires before and after arrival Coordinate relocation logistics including travel, accommodation, and local orientation Provide guidance on PPS numbers, banking, healthcare registration, and local services Support cultural integration and address any concerns relating to relocation Maintain regular communication with employees to ensure wellbeing and retention Airport Meet Greet / Relocation Support Meet incoming staff at the airport and assist with arrival arrangements Coordinate transport from the airport to accommodation Provide a welcome briefing and essential local information Assist with settling-in tasks (shopping, transport orientation, etc.) Be available for out-of-hours arrivals when required Employee Support Engagement Act as a liaison between staff and management to resolve issues Support employee engagement and wellbeing initiatives Assist in conflict resolution and escalate concerns where necessary Help ensure a positive working environment for international staff Requirements Previous experience in HR administration or a similar role Strong organisational and administrative skills Excellent interpersonal and communication skills Ability to work flexibly, including occasional evenings/weekends Full, clean driving licence (essential) Experience working with international employees is an advantage Knowledge of Irish employment law is desirable Key Skills Empathy and cultural awareness Problem-solving and adaptability Strong attention to detail Ability to multitask and work under pressure Professional discretion and confidentiality Working Conditions Combination of office-based and field-based work Travel required for airport collections and accommodation visits Flexible working hours depending on staff arrivals