Job Title: Recruitment Coordinator
About the Position:
We are seeking a highly organized and diligent Recruitment Coordinator to join our team. As a key member of our recruitment unit, you will provide administrative support to both operational recruitment processes and general office administration.
The successful candidate will have a strong background in administration, excellent communication skills, and a positive attitude. You will be working closely with our Director and wider recruitment team, supporting the smooth day-to-day operation of the office.
Key Responsibilities:
* Provide exceptional customer service as the first point of contact for phone, email, and face-to-face queries.
* Manage the CV inbox and ensure CVs are forwarded to the appropriate recruiters.
* Assist the recruitment team with reference checks, compliance support, and temporary worker queries.
* Gather PO numbers and assist with other compliance documentation.
* Coordinate office needs: meeting rooms, supplies, couriers, and post.
* Provide PA/administrative support to the Director and Managing Director (e.g., diary management, reports, expenses).
* Assist with invoice management and liaise with external suppliers.
* Monitor and manage office credit card spend.
* Support internal HR admin: absence tracking, annual leave, balance time, etc.
* Assist with the onboarding of new internal hires and ensure equipment is ready.
Requirements:
1. Previous administration experience in a busy, customer-facing environment.
2. Comfortable using Excel and working with reports (manual and automated).
3. High attention to detail and strong follow-up skills.
4. A warm, positive, and proactive attitude.
5. Ability to problem-solve and seek support when needed.
6. Flexible and adaptable – recruitment moves quickly.
7. Eagerness to learn and grow within a supportive team.
8. Strong interpersonal skills – you'll be a key point of contact and a