CREGG is currently seeking a dedicated and professional Executive Assistant to join our client who are a leading company specialising in manufacturing and distribution of cosmetic and healthcare products based at their offices in Co. Galway. Location: Co. Galway hybrid option after 6 months probationary period Duration: Full-time Permanent Hours: 9.00am to 17:30pm Monday to Thursday, 9.00am to 15.00pm Friday The Role: This role provides high-impact executive and operational support to the VP of Global Marketing in a fast paced, global environment. The successful candidate will act as a central coordinator, ensuring clear communication, strong execution, and consistent follow-through across the organisation. This role goes beyond administrative support, it requires someone who can manage priorities, and operate with a high level of ownership and discretion. Key Responsibilities include: Meeting & Execution Management (Core Priority) Attend meetings and capture clear, structured minutes. Define and distribute actions, owners, and deadlines Track all actions and proactively follow up to completion Support teams by acting as a dedicated meeting coordinator/minute taker Task Coordination & Delegation Relay task and requests on behalf of the VP across teams. Ensure clarity on ownership, timelines, and expectations Act as a central coordination point across marketing functions Drive momentum across multiple concurrent projects Calendar & Time Management Manage the VP's calendar. Prioritise meetings based on strategic importance Protect time for high-value work and reduce unnecessary meetings Travel & Logistics Coordinate all travel arrangements (flights, accommodation, itineraries). Note we use a dedicated travel agency for support. Ensure seamless execution with contingency planning Budget Tracking & Operational Support Track budgets across key projects and activities Maintain visibility on spend vs plan Support with basic financial coordination and reporting Assist with vendor coordination where required Communications & Updates Draft communications on behalf of the VP (emails, updates, summaries) Send structured updates to teams and stakeholders Ensure consistent and clear communication across regions Skills & Experience Required: You will have 3-5+ years previous experience in an Executive Assistant / Personal Assistant, ideally supporting senior executives. Strong organizational and communication skills. High attention to detail. Ability to manage multiple priorities. Proficient in Microsoft Office suite and modern administrative tools. Strong Interpersonal skills and ability to work with various personalities and cultures required. Excellent written, verbal, and communication skills and ability to work cross-functionally in a team environment is required. Proven ability to handle multiple priorities with calm efficiency and deal effectively with queries from diverse stakeholders. A high level of discretion and confidentiality in handling sensitive information. Offer: Attractive salary An extensive Benefits Package including pension, health insurance, bonus, EAP, further education support, free carparking, option to apply for Hybrid Working after 6 months probationary periodetc. A varied and stimulating role with genuine scope for professional growth. The opportunity to work closely with senior leadership in a trusted, valued position. A supportive environment where flexibility, initiative, and confidentiality are truly respected. INDPERM Skills: \"Executive Assistant\" \"Administration Support\" \"Operations Support\" \"Diary Management\" \"MS Office\" \"Interpersonal\" \"Communication\"