Job Purpose
Bennett Construction is seeking a motivated and detail-oriented Accounts Payable Coordinator to join our Purchasing Team. The ideal candidate will have a solid understanding of accounts payable processes, excellent organizational skills, and the ability to work effectively in a fast-paced environment. As an Accounts Payable Coordinator, you will play a crucial role in managing the company’s financial obligations and ensuring that all vendor invoices are processed accurately and on time.
Familiarity with SAP Business One is preferable but not essential. Experience with the UK VAT and CIS systems would be helpful.
Key Accountabilities & Responsibilities
1. Invoice processing: Review details of invoices for accuracy, including billing entity, quantities (goods received notes), and prices (purchase orders).
2. Invoice Control: Liaise with the purchasing manager, site teams, and surveyors for necessary invoice approvals.
3. Reconciliation: Reconcile supplier monthly statements to ensure accuracy and resolve discrepancies.
4. Payment Processing: Following approval and reconciliation, suggest both Mid-Month and Month-End payment runs to the accounts team for processing.
5. Employee expense processing: Input approved employee expenses into SAP and suggest payments as part of payment runs.
6. Liaison: Communicate with suppliers to resolve queries and provide updates on account statuses.
7. Audit Requests: Respond promptly to supplier requests for audit verifications.
8. Account Management: Monitor and maintain control of supplier accounts, addressing credit balances and investigating discrepancies.
9. Ad Hoc Duties: Undertake any other duties assigned by your manager that align with your skills.
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