Office Administrator 32 hour week Salary: Negotiable (DOE) Job Summary This position requires the candidate to be engaged in the day to day operations of their busy service department/workshop.
Excellent communication skills.
Ability to liaise with service engineers on required repairs and assist them in sourcing necessary parts and updating software system in order to complete service visits.
Responsible for job allocation and job flow in the workshop including job scheduling and labour allocation for day to day operations.
Ensure supplies are ordered for each job.
Assist with quoting, materials purchasing and quality checks.
Ensure correct job numbers are used and that time records are correct.
Provide oversight and check job estimates.
Manage inward goods, checking quantities, dispatching goods and receipting invoices Regularly report progress on each job and quickly communicate delays or concerns with the Management.
Report on manpower overruns or shortfalls.
Develop and implement systems to record, file and store information pertaining to client enquiries.
Promote a Health and Safety culture within the business.
Update and track company website.
Qualifications and Skills Be comfortable using MS Office tools (MS Outlook, Excel & Word).
Have a minimum of 2 years experience in a similar role.
An ability to learn company-specific software as required.
A hands-on approach with a strong work ethic and the ability to work on your own initiative.
Have a highly organised, flexible and proactive approach to task workload.
Excellent communication and interpersonal skills.
Skills: MS Office tools (MS Outlook, Excel & Word).
Office Administration Team Support Administration communication skills.
Attention to detail Organisational Skills