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Benefits Package:
* travel allowance
* Private health insurance
* 10% annual performance bonus
* Flexible working hours and hybrid working options
About the Role
We are seeking a highly organised and detail-oriented Office Administrator to join our dynamic team in the property development sector. This is a varied and hands-on role that spans project coordination, financial documentation, construction support, and new home sales administration.
You will play a key role in supporting our development projects from planning to post-sale, collaborating closely with internal departments, contractors, and external stakeholders to ensure timely and accurate administration across all phases.
Key Responsibilities
Project Management Support
* Prepare monthly developer valuations using Argus Developer and Excel, including compilation of supporting documentation for submission to bank monitors.
* Collaborate with the Finance team to approve and track monthly invoices.
* Maintain and update project cash flow projections in line with construction schedules and expected sales revenues.
* Ensure all documentation is collated and compliant with banking and regulatory requirements.
Construction Phase Administration
* Prepare and submit applications for utilities (Irish Water, ESB) and HomeBond registrations.
* Manage document submissions to Local Authorities and Uisce Éireann.
* Liaise with design teams and contractors to coordinate BER documentation and planning compliance.
* Ensure the timely completion and submission of BCAR documentation to assigned certifiers and local authorities.
* Track critical construction programme milestones to align with sales targets.
Sales, Marketing, and Handover
* Coordinate the creation and distribution of marketing materials for use in brochures, websites, and social media.
* Engage with legal and sales teams to support achievement of home sales targets; maintain and update sales status reports.
* Support the snagging and sign-off process with the Construction team to ensure timely handovers.
* Compile and distribute final closing documentation for new home buyers and legal representatives.
* Create and manage homeowner manuals in collaboration with the construction team.
Requirements
Qualifications:
* Certificate or diploma in Administration, Legal Studies, Property, or a related discipline.
Experience:
* Minimum of 3 years’ experience in an administrative or document control role.
* Previous experience in property development, new home sales, or construction administration is highly desirable.
* Strong working knowledge of MS Office (especially Excel) and document management systems.
* Excellent organisational, communication, and multitasking skills.
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Full-time
Job function
* Job function
Quality Assurance
* Industries
Construction and Human Resources
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