Job Purpose:
Supporting the Global Biopharmaceuticals and Food team to deliver on its job and investment targets for both existing and new clients by supporting the Project Managers and Project Executives in a range of administrative and marketing activities. This is an entry level position with opportunities for career progression within IDA
Key Tasks:
* Proactively managing the administration of submissions to the Management Investment Committee and Board
* Management of the department's documents to ensure intuitive and speedy access
* Provision of weekly reports of the department's activities in a timely fashion from Salesforce CRM
* Providing letters of support for visas and work permits for Biopharma clients
* Administering invoices and budgets
* Managing the administration of the BioPharma team Client Development Programme (CDP) segmentation process to successfully develop and transform our key client companies
* Organisation of internal team and stakeholder meetings for the department
* Maintaining all administrative documents for the department including company portfolios, the location of the team including annual leave and days working from home
* Managing the provision of market research services required by the team
* Supporting the team to develop professional marketing information to include Requests for Information (RFIs) and tailored presentations and materials.
* Updating and maintaining the department's suite of marketing materials for the department, including presentations, Infographics, and briefing documents.
* Updating the Biopharma and food information on the IDA Website and the SharePoint Athena site
* Supporting the team in the planning and delivery of marketing events and exhibitions
* Ensuring that learning and development is undertaken through informal and formal learning and participation in the Performance Management and Development Review Process
* Treating all colleagues equally with dignity and respect
* Ensure that IDA's EIRE values; Enterprising, Inclusive, Resourceful, and Empowering are promoted and upheld at all times;
* Demonstrating flexibility in undertaking additional tasks as may be assigned and to manage and maintaining good communications with colleagues across time-zones and cultures.
ADDITIONAL REQUIREMENTS:
* A third level qualification /interest in working towards a Degree qualification is desirable
* Ability to work well under pressure, independently and on own initiative.
* Aspects of this role will require travel and working outside of normal office hours.
* Ongoing flexibility and interest in career progression and development via opportunities which may arise in IDA's offices in Ireland and Overseas.
* Full Driving License desirable
* Strong Organisational Skills
* Strong Microsoft Office Skills particularly Word and Excel
Competencies
* Client Focused Relationship Building
* Knowledge of the Business
* Communications and Personal Effectiveness
* Project Management
* Creativity and Innovation
Salary Scale:
€27,577 to €45,479 per annum contributory superannuation.
Rising by long service increments to
€46,789
(after 3 years satisfactory service at the maximum of the range). N.B Non-negotiable to start at min of the scale. Annual increments of €1,755
Closing date
: 14th January 2026
Human Resources & Organisational Development