Your new role
As an Office Manager, you will oversee the delivery of business support services within a large operational office. This includes managing a small team, ensuring smooth office operations, and providing diary and travel support to senior managers. You'll handle financial controls, maintain quality systems, coordinate projects, and act as a key liaison between management and clients. Additionally, you'll manage SLAs, KPI reporting, and ensure compliance with health and safety standards.
Your responsibilities
* Accountable for the delivery of business support services across an office/depot/contract
* Maintaining appropriate records, ordering and financial control for Uniform/PPE, office equipment
* Operate and maintain quality systems
* Record and track purchase orders and timesheet information
* Ensure Health & Safety compliance is met as appropriate within the office environment
* Coordination of projects within your own area
* Prioritise work load and respond to frequently changing demands
* Maintain e-rooms and general version control of relevant correspondence
* Provide diary support and travel arrangements for senior management as required
* Ensure cost-effective meeting and catering requirements are provided
* Act as liaison point between the management team and customers
* Management of the office in the absence of a facilities' manager to ensure maximum functionality
* Manage the development and performance of your own business support team
* Contract management of SLAs and KPI reporting, including accident statistics
* Ensure continuity of work levels during business support absence
* Act as point of contact and support for Senior/Executive team members when visiting the office.
* Manage the workload for business support team
* Handle confidential information with discretion and professionalism
* Other duties as assigned by the senior management team
* May operate and maintain quality management systems
* Raising purchase orders and ensuring invoices are processed.
* Liaison with the management team for the Dublin office, ensuring the office runs efficiently
What you'll need to succeed
* Strong academic background or relevant experience in a similar role.
* Proven experience managing and leading a business support team.
* Excellent organisational and planning skills with the ability to prioritise in a fast-paced environment.
* Proficiency in Microsoft Office and SAP.
* Strong communication skills and the ability to build relationships at all levels.
* Experience in financial control, project management, and supplier negotiation.
* Professional, proactive, and discreet when handling confidential information.
What you'll get in return
You'll receive a competitive salary and benefits package, along with the opportunity to work in a dynamic environment where your expertise will make a real impact. The role offers scope for professional development and the chance to lead a high-performing team within a respected organisation.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
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